Administrative Assistant

MPS is seeking a talented administrative assistant who will be responsible for providing high-level administrative support to the vice presidents of corporate development, human resources, legal, and sales. This role is pivotal in ensuring the smooth operation of day-to-day activities, including coordinating meetings, managing travel arrangements, preparing presentation materials, and performing a variety of administrative tasks.

What You’ll Do

Meeting Coordination and Support

• Greeting visitors when they arrive for meetings with management or staff.
• Schedule, coordinate, and organize meetings, including reserving meeting spaces, sending invitations, and preparing agendas.
• Provide in-meeting assistance, such as taking minutes and tracking action items.

Travel Arrangements

• Coordinate and book domestic and international travel, including flights, accommodations, and ground transportation.
• Prepare travel itineraries and manage travel-related expense reports.

Presentation and File Management

• Assist in preparing PowerPoint presentations, ensuring accuracy and alignment with company branding guidelines.
• Maintain and organize electronic files for easy access and retrieval of documents.

Mail and Shipping

• Handle incoming and outgoing mail and shipping, ensuring timely delivery and receipt.

Supply Management

• Monitor and manage office supplies inventory, placing orders as needed to maintain adequate stock levels.

General Administrative Support

• Assist with special projects and ad hoc requests from the VPs.
• Manage calendars and provide reminders for key deadlines and deliverables.
• Ensure confidentiality and discretion when handling sensitive information.

What You’ll Need to Excel in This Role

Education: High school diploma required; associate or bachelor’s degree preferred.

Experience:

• 3+ years of experience in an administrative or executive assistant role.
• Experience supporting multiple leaders or departments is a plus.

Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proficient in Office 365
• Knowledge of SAP Concur
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Ability to prioritize tasks and work under tight deadlines.
• Strong attention to detail and problem-solving skills.

Competencies:

• Adaptability: Ability to handle changing priorities and multiple tasks simultaneously.
• Collaboration: Strong interpersonal skills and ability to work effectively with diverse teams.
• Confidentiality: Demonstrated ability to maintain discretion with sensitive information.
• Proactive Mindset: Takes initiative and anticipates needs.

Working Conditions:
The position is Full Time, 5 days/week – Monday – Friday.     This position is based in an office setting in Denver and requires occasional flexibility to accommodate early or late meetings or travel support needs. 

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