Administrative Assistant

Headquartered in Fort Mill, South Carolina, MacLean Power Systems (MPS) is a leading manufacturer of mission-critical and engineered components for the electric utility, telecommunications, and civil markets. Established in 1986 as a subsidiary of a larger parent company, MPS has grown substantially and now operates as a standalone company. A dedicated workforce of over 1,600 team members worldwide, MPS is renowned for its commitment to quality, responsiveness, and safety. Our focus on vertical integration ensures the highest standards across our product lines. We operate nine production facilities across North America and continually invest in our manufacturing capabilities to better serve our customers.

At MPS, we strive to create a workplace that embodies respect, openness, collaboration, personal growth, and entrepreneurship. We are committed to achieving excellence in Environmental, Health & Safety through our Mission Zero initiative.

MPS is seeking a talented administrative assistant who will be responsible for providing high-level administrative support to the vice presidents of corporate development, human resources, legal, and sales. This role is pivotal in ensuring the smooth operation of day-to-day activities, including coordinating meetings, managing travel arrangements, preparing presentation materials, and performing a variety of administrative tasks.

What You’ll Do

Meeting Coordination and Support

• Greeting visitors when they arrive for meetings with management or staff.
• Schedule, coordinate, and organize meetings, including reserving meeting spaces, sending invitations, and preparing agendas.
• Provide in-meeting assistance, such as taking minutes and tracking action items.

Travel Arrangements

• Coordinate and book domestic and international travel, including flights, accommodations, and ground transportation.
• Prepare travel itineraries and manage travel-related expense reports.

Presentation and File Management

• Assist in preparing PowerPoint presentations, ensuring accuracy and alignment with company branding guidelines.
• Maintain and organize electronic files for easy access and retrieval of documents.

Mail and Shipping

• Handle incoming and outgoing mail and shipping, ensuring timely delivery and receipt.

Supply Management

• Monitor and manage office supplies inventory, placing orders as needed to maintain adequate stock levels.

General Administrative Support

• Assist with special projects and ad hoc requests from the VPs.
• Manage calendars and provide reminders for key deadlines and deliverables.
• Ensure confidentiality and discretion when handling sensitive information.

What You’ll Need to Excel in This Role

Education: High school diploma required; associate or bachelor’s degree preferred.

Experience:

• 3+ years of experience in an administrative or executive assistant role.
• Experience supporting multiple leaders or departments is a plus.

Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proficient in Office 365
• Knowledge of SAP Concur
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Ability to prioritize tasks and work under tight deadlines.
• Strong attention to detail and problem-solving skills.

Competencies:

• Adaptability: Ability to handle changing priorities and multiple tasks simultaneously.
• Collaboration: Strong interpersonal skills and ability to work effectively with diverse teams.
• Confidentiality: Demonstrated ability to maintain discretion with sensitive information.
• Proactive Mindset: Takes initiative and anticipates needs.

Working Conditions:
The position is Full Time, 5 days/week – Monday – Friday.     This position is based in an office setting in Denver and requires occasional flexibility to accommodate early or late meetings or travel support needs. 

For Us, For Family.  Surround yourself with fun, energetic, and hard-working professionals who are dedicated to achieving Mission Zero; zero safety or environmental incidents.