Staffing Specialist

Position Summary: The Shared Services Coordinator plays a key role in efficiently managing operations within the Janitorial Division. This position focuses on supporting recruiting and staffing activities in collaboration with the Recruiting and Human Resources teams.

Position Responsibilities: As a Shared Services Coordinator with a staffing focus, key responsibilities include:

• Collaborating closely with the Shared Services Coordinator focused on recruiting.
• Managing requisitions in Dayforce.
• Posting job openings to the company’s Career Page through Dayforce, as well as external platforms like ZipRecruiter, CareerBuilder, LinkedIn, BHive, and others.
• Tracking the progress of job orders and the hiring process using Dayforce and Google Docs; updating records daily and communicating updates to the management team.
• Handling all onboarding activities, including processing employee paperwork and electronic documents promptly and accurately.
• Maintaining employee records in compliance with company standards and legal requirements.
• Conducting and reviewing background checks and administering drug tests.
• Leading new hire processes, including conducting warm welcomes and New Hire Orientation sessions.
• Cross-training on Customer Profiles for various accounts.
• Serving as a backup for other Shared Services Coordinators during their absence.
• Scheduling and conducting New Employee Orientations.
• Performing additional duties as assigned by the manager.

Position Qualifications: To excel in this role, candidates must meet the following qualifications:

Required:

• Experience with full-cycle recruiting, staffing, and onboarding.
• Familiarity with general business office operations, including filing and clerical tasks.
• Proficiency in Google Suite, Microsoft Word, and Excel.
• Ability to read and interpret documents such as safety rules, operating manuals, and procedural guidelines.
• Strong verbal and written communication skills to interact effectively with employees and the public while maintaining confidentiality and professionalism.
• Competence in basic math, including addition, subtraction, multiplication, and division, with the ability to use a calculator.
• Practical problem-solving skills and the ability to follow instructions in various formats.

Preferred:

• Familiarity with human resources principles and practices (e.g., SHRM certification).
• Knowledge of computerized HRIS systems, particularly Dayforce.
• Fluency in English and/or Spanish.

Physical Demands: The physical requirements for this role include:

• Regularly required to talk and hear.
• Frequent sitting with occasional standing, walking, and reaching.
• Occasional lifting and moving of objects up to 50 pounds.
• Specific vision abilities, including close, distance, color vision, and focus adjustment.

Reasonable accommodations can be made for individuals with disabilities to perform essential functions.

Work Environment: The noise level in the workplace is typically moderate. Reasonable accommodations are available for employees with disabilities to ensure they can perform essential job functions effectively.