Proposal Specialist

SUMMARY

The Proposal Specialist is responsible for managing the development, coordination, and submission of high-quality Statements of Qualifications (SOQs), proposals, and interview presentations to help Haydon Companies secure qualifications-based project opportunities. This role works closely with the Proposal Manager, business development team, and technical experts to craft compelling proposals that align with client needs and showcase Haydon’s expertise. The ideal candidate is highly organized, detail-oriented, and thrives in a collaborative environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Includes the following. Other duties may be assigned.

• Assist in developing and submitting proposals, SOQs, and interview presentations to secure new projects.
• Collaborate with the Proposal Manager, marketing team, and technical staff to create compelling proposal content.
• Organize and manage proposal documentation, forms, and supporting materials to ensure compliance and accuracy.
• Design page layouts and informational graphics to enhance proposal effectiveness.
• Maintain a catalog of pursuit materials, including project descriptions, resumes, and business development collateral.
• Conduct competitive analysis and track analytics to improve proposal strategies.
• Submit public records requests and analyze debrief materials to refine future proposals.
• Support marketing and branding initiatives through photography and videography.
• Assist with networking, business development, and public relations efforts, including participation in industry events.

COMPETENCIES

• Project Coordination – Effectively manages timelines, prioritizes tasks, and ensures smooth proposal workflows.
• Writing & Editing – Crafts clear, concise, and persuasive content tailored to diverse audiences.
• Graphic Design & Branding – Develops visually engaging layouts, informational graphics, and presentation materials.
• Research & Analysis – Gathers and synthesizes market and competitor data to enhance proposal strategies.
• Communication & Collaboration – Works effectively with cross-functional teams to align messaging and objectives.
• Attention to Detail – Ensures accuracy, consistency, and compliance in all proposal documents.

QUALIFICATIONS

Education & Experience

• Required: Bachelor’s degree in Marketing, Communications, Business, or a related field (preferably within the Architecture, Engineering, or Construction (A/E/C) industry).
• Preferred: 1+ years of experience in proposal writing, marketing, or business development in a B2B professional services environment.

Technical Skills

• Proposal & Document Management – Experience with proposal coordination, content development, and submission processes.
• Software Proficiency – Strong skills in Adobe Creative Suite (InDesign, Photoshop, Illustrator) and Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).
• CRM & Analytics Tools – Experience using CRM platforms and proposal management software.
• Graphic Design & Visual Communication – Ability to develop infographics, marketing materials, and layouts.
• Industry Knowledge – Familiarity with construction industry terminology, standards, and best practices.

Professional Expectations

• Strong organizational skills and ability to manage multiple deadlines.
• Excellent written and verbal communication skills.
• Ability to work independently while collaborating with diverse teams.

WORK ENVIRONMENT & PHYSICAL REQUIREMENTS

• Office-based role with occasional travel to job sites, trade shows, and client events.
• May require stooping, kneeling, or crouching during event setup or field documentation.
• Ability to wear PPE when visiting job sites.
• Ability to carry up to 20 lbs. occasionally (marketing materials, displays, etc.).