Office - Administrative Assist

Position Summary and Responsibilities:

The purpose of the Administrative Assistant is to assist with the employee recruitment process, ensuring efficiency in employment and other Human Resources and Safety processes. 

·     Assist with the management of the application process to ensure the timely completion of related new-hire paperwork.

·    Effectively maintain adequate employee files and records.

·   Assist with recruitment and onboarding processes.

·   Schedule applicants for pre-employment screenings and new-hire orientation.

·   Assist the HR manager with employee/personnel projects, including benefits administration and the open enrollment process.

·  Prepare employee badges and maintenance of employee badge database.

·  Maintain up-to-date files for BEK employees, which might include performance appraisals, disciplinary actions, original hire data and other confidential information.

·  Order and maintain department supplies, forms, and materials.

·   Compile reports and develop various types of correspondence as directed by the HR Manager.

·   Collaborate with HR teams in other divisions as required.

·   May perform receptionist/mail relief duties as needed.

·   Aid in organizing employee meetings, conferences, and other Ben E. Keith functions.

·   Perform special projects as directed by the HR Manager.

Education and/or Work Experience Requirements:

•   Exceptional presentation and communication skills.

•   Enthusiastic self-starter

•   Ability to multi-task and work in fast-paced environment

•   Excellent telephone etiquette

•    Ability to work independently        

•    Customer-focused

•    Strong attention to detail

•    Ability to re-prioritize as needed

•   Good problem-solving skills

•    Outstanding organizational skills

•    Ability to multi-task

•    Ability to understand complex processes

Physical Requirements:

• Ability to learn and use relevant internal applications. 
• Communicating with others to exchange information.
• Repeating motions that may include the wrists, hands and/or fingers.
• Sedentary work that primarily involves sitting/standing.
• The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.