Construction Legal Assistant - Nashville

Winstead PC’s Nashville office is seeking a Legal Assistant to join our Construction Practice Group.

Duties and Responsibilities:

• Provide a wide range of secretarial and administrative support to attorneys.
• Prepare and edit legal documents and correspondence, ensuring accuracy and completeness.
• Manage and monitor calendaring of deadlines and key dates.
• Interact with clients and other contacts regarding meetings and scheduling.
• Answer telephone calls; provide responses to routine questions and/or route calls to appropriate attorney or staff member.
• Research and respond to requests for information from attorneys and clients.
• Organize and maintain files and documents, both in physical and electronic formats.
• Enter attorney time; review and revise timesheets accurately.
• Review, organize, and process client billing in a timely manner.
• Coordinate business travel arrangements.
• Prepare conflict of interest checks and open new client files.
• Prepare engagement letters and conflict waivers.
• Process expense reports/reimbursement requests.
• Assist assigned attorneys with CLE compliance and business development activities.
• Other duties as assigned.

Job Requirements:

• At least three years of experience as a legal assistant in a law firm is required.
• Prior transactional experience is required; the ideal candidate will have experience in construction law.
• Advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Expertise in preparing and managing PDF documents using Adobe Acrobat.
• Good working knowledge of document management systems; NetDocs experience a plus.
• Superior verbal and written communication skills.
• Excellent proofreading skills and attention to detail.
• Ability to handle and adjust to competing deadlines and priorities.
• Strong interpersonal and teamwork skills with a high degree of professionalism.
• A high level of discretion in handling confidential and sensitive information.
• Flexibility for overtime when needed.