701-Human Resources- P/T Administrative Specialist

2040-701 P/T Administrative Specialist

JOB SUMMARY:

Under general supervision, schedules appointments, gives information to callers, takes and transcribes dictation and otherwise relieves Manager/Supervisor of clerical work and minor administrative and business details; performs related work as required.  Work involves regular contact with other divisions, departments, residents, vendors, and the public. 

• Processes liability and property claims according to established procedures
• Updates and maintains appropriate logs
• Composes correspondence related to claims
• Reviews and updates claims utilizing e-mail and computer databases
• Maintains risk management and insurance files, logs records and reports as assigned 

ESSENTIAL FUNCTIONS:

Maintains office files, posts data to records, compiles and computes data from files and other sources in preparing complex reports.  Prepares and maintains moderately complex fiscal, operating and other records.

Provides information to the public concerning rules, regulations and activities; directs individuals to proper locations; refers difficult and unusual problems to an appropriate official, schedules appointments and maintains an appropriate calendar.

Gathers material for special reports, forms and summaries, frequently checking against a variety of records in order to secure complete and accurate information and operates various types of standard office equipment.

Assists in the preparation and distribution of agendas, minutes and supporting materials for boards and committees; arranges meeting room facilities.

Regular attendance required.  All duties performed on-site for the Community.

Works effectively with co-workers, customers and others by sharing ideas in a constructive and positive manner; listens to and objectively considers ideas and suggestions from others; keeps commitments; keeps others informed of work progress, timetables and issues; addresses problems and issues constructively to find mutually acceptable and practical business solutions; addresses others by name, title or other respectful identifier; and respects the diversity of our workforce in actions, words and deeds.

EQUIPMENT OPERATED:

Computer, calculator, fax machine, copier.

WORK ENVIRONMENT:

While performing the duties of this job, the employee is in a climate-controlled indoor office.

DESIRABLE QUALIFICATIONS:

Graduation from high school supplemented by courses in business.