Real Estate Services Clerk - Register of Deeds

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Real Estate Services Clerk

Register of Deeds

Hourly Pay Range:  $16.70 - $25.05

Closing Date: February 4, 2025 or upon receipt of the first 50 applications submission received

Job Summary: The Real Estate Services Clerk examines and records real estate documents, both paper and electronic, via ROD's land records software. Provides written and/or verbal explanations as to what is statutorily missing and/or incorrect to real estate professionals and the public. Conducts general research and assists customers with location of recorded documents. Fields inquiries from customers regarding real estate recordings, and maintains an accurate index of all recordings

Job Responsibilities:

• Examine recordable instruments with varying requirements for statutory compliance per s59.43. Maintain chain of title when multiple documents are submitted for recording simultaneously. Accurately record or reject documents based on established criteria.
• Issue written and/or verbal rejection statement for non-conforming documents. Answer general inquiries via phone, email and mail. Assist in-person customers with recording or research transactions.
• Scan documents, perform data entry functions, process fees and transfer taxes. Search existing recordings to retrieve requested document copies. Calculate, verify and enter fees due and balance all transactions daily. Audit the permanent index and complete back indexing
• Research real estate inquiries using archive dating back to 1835. Archive formats include microfilm, paper records, digital images. Clearly reproduce records from all formats of retention. Retrieve and re-file records from on-site and off-site storage.
• Notarize standard real estate documents in accordance with statutory requirements. Maintain notary commission and renew as necessary by taking appropriate exam and completing application. Maintain appropriate seal/stamp to perform notarial acts.
• To perform any and all duties as assigned.

Minimum Requirements:

• Current resident of Wisconsin
• High School Diploma or GED equivalent
• At least one (1) year of experience in customer service, preferably in a library, archive, bank, real estate or Register of Deeds setting
• Ability to lift, carry, push, pull up to 20lbs as needed.
• Must have a current Notary Public Commission or be able to obtain one within one year of hire.

Preferred:

• Bilingual candidates encouraged to apply.

Knowledge Skills and Abilities: This position requires the ability to record, archive, retrieve and publish records of ownership, restrictions, easements, valid liens/encumbrances and repayment of liens. This work determines legal ownership and lien position of real estate and is essential for consumers and developers to use real estate as collateral for loans and economic development. The work completed in this position requires unwavering accuracy, as errors negatively impact property owners and industry partners. The highest level of customer service skill is required

NOTE:  This ORIGINAL APPLICATION is open to qualified residents of the State of Wisconsin at the time of application. Candidates need to submit a full account of their training and experience (i.e., by submitting an up-to-date resume or by fully completing the application) during the application process and may also be asked to take additional written or performance tests as part of the selection process.

APPLICANTS MUST POSSESS MINIMUM QUALIFICATIONS AT TIME OF FILING APPLICATION

Milwaukee County is committed to fostering an equitable working environment, free from discrimination and harassment, on the basis of any characteristic protected by law. We prohibit any form of discrimination, harassment based on race, color, religion, sex, gender, gender identity or expression, sexual orientation, pregnancy, pregnancy related condition, national origin, age, disability, FMLA status, sexual orientation, military status, marital status, or any other category or status that is now or in the future protected by federal, state, and local law. We maintain a drug-free workplace and perform pre-employment substance abuse testing, background checks and pre-employment physicals subject to job requirements. If special accommodations are needed, please contact 414-278-3936.