Purchasing Representative

Job Summary

The Purchasing Representative supports the procurement team by assisting with the purchasing of materials, supplies, and services for the manufacturing facility. This role is ideal for individuals looking to start a career in purchasing or supply chain management. The representative will assist with vendor communication, inventory monitoring, and the preparation of purchase orders.

Job Duties

• Purchase Order Assistance: Help process purchase orders based on production needs and inventory levels, under supervision.
• Vendor Communication: Assist in reaching out to vendors and suppliers for quotes, tracking deliveries, and resolving order discrepancies.
• Inventory Monitoring: Support the team in tracking inventory levels to ensure timely restocking and prevent shortages.
• Record Maintenance: Maintain accurate records of purchase orders, deliveries, and pricing, ensuring compliance with company policies.
• Clerical Support: Perform basic clerical duties related to purchasing, such as filing, data entry, and document management.
• Issue Resolution: Help identify and resolve issues related to orders, such as late deliveries or pricing errors, and escalate more complex issues to senior staff.
• Compliance: Assist in ensuring all procurement activities align with safety, environmental, and quality standards.
• Team Support: Work closely with the production and warehouse teams to support purchasing activities that meet operational needs.
• Adhere to 5S standards (e.g., maintain cleanliness of work area, etc.)
• Follow all Safety, Environmental and Quality policies and procedures
• Perform other duties as assigned

Experience and Education

• Education: High school diploma or equivalent; an Associate’s degree or coursework in Business, Supply Chain, or related fields is a plus.
• Experience: 0-2 years required. Internship or work experience in a manufacturing environment is preferred.

Competencies/ Skills

• Learning Ability: Willingness to learn purchasing processes and supply chain principles.
• Teamwork: Ability to work collaboratively with coworkers and supervisors.
• Problem-Solving: Ability to address basic issues and escalate more complex problems as needed.
• Adaptability: Willingness to take on new tasks and adapt to changing needs in the production environment.
• Skills:

• Strong written and verbal communication skills
• Proficiency with Microsoft Office (Excel, Word); knowledge of procurement software is a plus but not required.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Attention to detail and good organizational skills.
• Basic mathematical skills.