Manufacturing Administrative Assistant

For more than a century, Ben E. Keith Company has been a leader in fine food and premium beverage distribution, and we strive to consistently exceed our customers’ expectations. 

Our Food Division is a complete broad line multi-state distributor, and our Beverage Division operates throughout the state of Texas as a proud distributor of Anheuser-Busch products, craft and import beer brands, spirits, and wine.

We are dedicated to the growth and success of our business, our customers, and our employees—continuing our commitment to delivering quality since 1906.

 Beverage Careers

 Food Careers

Position Summary and Responsibilities:

The purpose of the Manufacturing Administrative Assistant position is to provide support to the Manufacturing Sales, Finance, HR, and Executive leadership departments. Essential duties and responsibilities include the following. Other duties may be assigned.
•  Act as the first point of contact for vendors, customers, applicants, and any other visitors by assisting with sign in and directing them to the appropriate party. 
• Serve as a backup for customer orders by writing and placing sales orders, review confirmations, and enter and print purchase orders for operations.
• Process employee product orders. 
• Assist with entering data into Safety Chain and Asset essential to maintain digital recordkeeping for safety & maintenance related programs. 
• Manage hourly recruiting by opening and closing job requisitions, set up interviews, and provide support during new hire onboarding process to include coordination of pre-employment screenings, new hire orientation, and benefits enrollment.
• Scan employee documentation in the HRIS software system Dayforce. 
• Serve as back up for payroll by auditing employee timecards and submitting weekly and semi-monthly payroll reports as needed.
• Assist with the planning, coordination, and preparation of employee events.
• Order office supplies. 
• Manage employee communication by posting digital messaging and keeping employee bulletin boards up to date. 

• Perform administrative tasks or special projects as directed by Plant Manager or Human Resource Manager.

Education and/or Work Experience Requirements: 
• High School Diploma, GED or equivalent.
• Proficient with Microsoft Office is required. 
• Ability to multitask in a fast-paced work environment.
• Ability to learn and use relevant internal applications.
• Excellent Verbal and Written Communication Skills 
• Bilingual in Spanish required. 
• Must possess and demonstrate a helpful, friendly, courteous, kind, and trustworthy attitude toward customers and co-workers.
• Must be self-motivated and able to excel with minimal supervision.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of organization.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.                      

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
• To perform this job successfully, an individual should have proficient computer skills to include Microsoft Excel Spreadsheet software, Word Processing software, PowerPoint & Outlook.
• Two-year associate degree from college or technical school; or two to three years related experience and/or training; or equivalent combination of education and experience.
• Must be able to lift and carry up to 20 lbs.

Driver’s License: A valid Texas driver’s license is required. Must be able to operate a vehicle safely and efficiently for business-related errands and travel.

Ben E. Keith (BEK) Company is one of the largest food and beverage distributors in the United States. We are a family-owned business with a long-standing tradition of supporting the diverse communities in which we live and work. Our competitive employee benefits provide health and financial protection to our employees and their families.
 

·         Medical, Dental, Vision, Life Insurance

·         Short and Long Term Disability

·         401K with matching contribution

·         Profit-Sharing Plan (100% company-paid)

·         Employee Assistance Program

·         Wellness Program

·         Educational Assistance Program

·         Paid Vacation and holidays

·         Employee Credit Union

We have sought to create an environment in which the contributions of each employee at Ben E. Keith are fully valued. This means more than simply treating one another with respect; it also means considering how all our people can positively impact the quality of the decisions we make about our business.
 

Here at Ben E. Keith, we recognize that our workforce reflects the increasingly diverse nature of our society, and we want to do all we can to take advantage of that diversity with both our external and internal customers. We believe our differences are also our strengths and we want to do all we can to use those strengths to find more creative solutions for the business challenges we face. Ben E. Keith is an equal employment opportunity, affirmative action employer. VEVRAA Federal Contractor

Minorities/Females/Veterans/Disabled