Administrative Assistant

Kindeva is a leading global contract developer and manufacturer (CDMO) with delivery platform expertise in Autoinjector, Inhalation, Transdermal/Intradermal Patch Technologies. We partner with our customers to improve patient outcomes around the world. Together, as One Team, we will manufacture many more tomorrows.

Job Summary: 

The Administrative Assistant will provide high-level administrative support to company C-Suite executives, ensuring efficient operation of the executive office. This role requires a proactive individual with excellent organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The role is equal parts “gate keeper” for the Executive Team and a welcoming presence for those seeking time and attention of the Executive Team.

Key Responsibilities:

• Calendar Management: Coordinate and manage the schedules of company executives, including meetings, appointments, and travel arrangements.
• Communication: Serve as the primary point of contact between the company executives and internal/external stakeholders. Handle correspondence, emails, and phone calls with extreme sensitivity.
• Meeting Coordination: Organize and prepare for meetings, including drafting agendas, taking minutes, and following up on action items.
• Document Preparation: Prepare and edit reports, presentations, and other documents as needed.
• Project Management: Assist in the planning and execution of special projects and initiatives.
• Confidentiality: Handle sensitive information with the utmost confidentiality and professionalism.
• Support Tasks: Perform other administrative duties as assigned to support the executive team.

Qualifications:

• Education: Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Experience: Minimum of 5 years of experience in an administrative support role.
• Skills:
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• High level of discretion and confidentiality.
• Strong problem-solving skills and exceptional attention to detail.
• Superb de-escalation skills

Working Conditions:

• Full-time position base remotely
• Occasional overtime may be required.