Accounts Payable Clerk

Position Summary:

The Accounts Payable (A/P) Clerk is directly responsible for performing data entry and related duties in disbursing accounts payable to individuals, suppliers, corporations, and other entities. This includes maintaining ledgers, credit balances, and account irregularities. The A/P Clerk will also ensure the timely and accurate processing of payment documents such as purchase orders, travel reimbursements, and any other accounting transactions related to A/P management.

Primary Duties & Responsibilities:

• Receive & verify invoices for goods and services – prepare invoices for data entry.
• Data enter invoices for payment.
• Manage the weekly cheque run.
• Vendor invoice processing and credits. Verify all information by cross referencing the invoice, PO and packing slips. Interface with vendors directly as required.
• Prepare vendor cheques and send out.
• Verify and prepare expense cheque reimbursements.
• Review and process company credit card payments.
• Coverage for Reception/Accounts Receivable.
• Bank deposits and reconciliations as required.
• All other duties as assigned.

Required Skills/Competencies:

• Adequate working knowledge of Microsoft Word and Excel
• Visual Experience is an asset
• Accountability/Dependability
• Analytical Ability
• Attention to Detail
• Ethics/Integrity
• Flexibility/Adaptability
• Problem Solving
• Relationship Building
• Time Management

Working Conditions:

Physical

• Work is normally performed in an office environment
• Frequently required to stand; walk; use hands and arms;
• Corrected hearing and vision to normal range
• Use of office equipment including computers, telephones, calculators, copiers and fax machines
• Ability to wear personal protective equipment such as hard hat, safety shoes, safety goggles, ear plugs, fitted dust mask, etc. as required

Mental

• Must be able to take on new assignments as required
• Must work under deadlines and related stresses in a timely manner
• Must be able to handle various personnel and other situations as they arise in a professional manner

Required Experience:

•  Accounts payable and/or accounts receivable experience

Level of Education: 

• Post-secondary education in Finance/Accounting or Business Administration preferred