Supervisor, Accounts Payable

Position Summary

The Accounts Payable Supervisor will oversee and manage the day-to-day operations of the accounts payable (AP) department. This role will ensure timely and accurate processing of all vendor invoices, employee reimbursements, and other financial transactions, while maintaining compliance with company policies and accounting principles. The ideal candidate will have strong leadership skills, a keen eye for detail, and the ability to manage a team effectively while maintaining strong relationships with vendors and internal departments.

Key Responsibilities

1. Supervise Accounts Payable Team:
• Lead and mentor a team of Accounts Payable clerks, providing guidance, training, and support.
• Delegate daily tasks and ensure efficient processing of all AP transactions.
• Conduct performance evaluations and provide ongoing coaching to improve team productivity and accuracy.
2. Invoice Processing:
• Oversee the accurate and timely processing of invoices, ensuring that all invoices are properly coded, matched with purchase orders or contracts, and approved for payment.
• Resolve discrepancies and inquiries related to vendor invoices, ensuring accurate documentation and adherence to company policies.
3. Vendor Management:
• Maintain positive relationships with vendors, ensuring any issues related to billing, payments, or account inquiries are resolved quickly and professionally.
• Monitor vendor accounts for overdue payments, discrepancies, and potential fraud.
4. Payment Processing:
• Oversee the preparation and execution of payments, including checks, ACH transfers, wire transfers, and credit card payments, ensuring all payments are made timely and accurately.
• Monitor payment schedules and cash flow to ensure sufficient funds are available for operations.
5. Process Improvement:
• Identify opportunities to streamline AP processes, reduce processing time, and enhance accuracy.
• Implement new technologies or systems to improve AP efficiency and workflow.
6. Training and Development:
• Conduct training sessions for new hires and existing team members on AP systems, policies, and best practices.
• Stay updated on the latest trends in AP technology and processes and recommend relevant improvements.

Qualifications

• Bachelor’s degree in business, accounting, finance, or related field.
• 3-5 years of experience in Accounts Payable, with at least 1-2 years in a supervisory or leadership role.
• Strong understanding of accounts payable processes and accounting principles
• Experience with ERP systems and advanced excel skills.
• Excellent organizational and time-management skills with the ability to manage multiple tasks simultaneously.
• Strong attention to detail and accuracy.
• Ability to work well under pressure and meet deadlines.
• Excellent written and verbal communication skills.
• Strong leadership and interpersonal skills, with the ability to lead, motivate, and develop a team.