Supervisor, Office

Summary:

This position requires a versatile individual to oversee daily administrative operations and manage inventory and purchasing activities. The ideal candidate will possess strong organizational, analytical, and interpersonal skills, along with a solid understanding of both administrative and procurement processes.

Essential Duties and Responsibilities:

• Supervise the daily activities of the Branch Administrative and Customer Service staff.
• Ensure compliance with HR and administrative policies.
• Manage credit control, collections, and reporting.
• Assist in report preparation and local accounts payable.
• Directly manage administrative and customer service employees.
• Handle local payroll reporting and maintain payroll records.
• Maintain personnel files, 401k, and insurance programs.
• Assist in period-close activities.
• Ensure compliance with administrative policies and procedures.
• Handle corporate requests for information.
• Manage inventory of BakeMark USA Manufactured, commodities, and general resale merchandise.
• Place timely orders and transfers to maintain proper inventory levels.
• Expedite product and respond to changing volume needs.
• Analyze market trends to forecast demand.
• Purchase products considering total costs, including freight.
• Respond promptly to internal and external inquiries.
• Meet company expectations for inventory turns and fill rates.
• Accurately follow vendor procedures for purchase order placement.
• Process returns to vendors.
• Complete special projects as assigned.
• Collaborate with vendors to achieve desired results.
• Support and communicate with the sales team.

Qualifications:

• Experience in the food distribution industry is preferred.
• Administrative experience, 1 year preferred.
• Knowledge of Microsoft Word and Excel.
• Strong organizational and analytical skills.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize tasks.
• Attention to detail.
• Problem-solving skills.