Executive Administrative Assistant

Executive Administrative Assistant

The salary range for this role is $48,900-$65,000

FreshRealm is a Food-as-a-Service company revolutionizing the food system. The company's end-to-end platform enables food businesses to meet the demands of the modern consumer and provide high quality food to everyone, every day, everywhere. From development to fulfillment, FreshRealm offers a broad range of solutions and services to every segment in the food industry. FreshRealm's channel-agnostic platform is transforming an entire industry as it enables the benefits of speed, scale, innovation and strong economics. Are you seeking an opportunity to impact the food industry? Our dynamic team is on the lookout for passionate, driven individuals to join us in revolutionizing the way we eat.

The Executive Administrative Assistant will be responsible for delivering a high standard of administrative support to the senior leadership team. The Executive Administrative Assistant must have the ability to anticipate and resolve conflicts as they arise and prioritize issues. This position requires excellent interpersonal and relationship-building skills – and must use a solutions-oriented approach to support and address the business needs of the office, including supporting other team members, and business partners as required.

• Assists with administrative matters, including confidential issues such as legal and financial information; exercises discretion and independently performs a wide variety of duties in support of C-level executives.

• Organizing and maintaining the executive's schedule, including setting up meetings, appointments, and conferences. Coordinating with internal and external stakeholders to ensure that the calendar is up to date and conflicts are avoided.

• Booking flights, accommodations, and transportation for domestic and international travel. Preparing detailed itineraries, including backup plans for any changes or disruptions. Managing travel expenses, and other logistical details.

• Organizing and facilitating meetings, including setting agendas, taking minutes, and ensuring all necessary materials and technology setups are prepared. They may also coordinate larger events or conferences.

• Performs other related duties as assigned.

Skills:

• Bachelor’s Degree or an accredited 4-year College or University

• Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external team members

• Strong verbal and written communication skills.

• Ability to handle confidential information professionally.• Strong calendaring and travel planning experience, preferably dealing with complex meeting scheduling and shifting priorities.

• Knowledge of Microsoft Outlook, Excel, PowerPoint and Word and a range of presentation software.