Crew Accommodations Coordinator (Hotel and Travel)

What We Need

The Crew Accommodations Coordinator at CORPAY’s Airline Division – TA CONNECTIONS is responsible for overseeing and coordinating the hotel and ground transportation bookings for our Client’s Crew members, as well as managing the workflow between agents and clients. This role requires efficient handling of booking requirements through our proprietary system CrewHub (CrewRez), along with managing communications through email, chat, phone calls, and direct interactions. The Coordinator ensures seamless resolution of booking issues by following Standard Operating Procedures and facilitates coordination among agents, clients, and vendors.

How We Work

As a Crew Accommodations Coordinator, you will be expected to work in onsite with our client’s office in Dayton, OH. Corpay will set you up for success by providing:

• Assigned workspace in Dayton, OH.
• Company-issued equipment
• Remote training

Role Responsibilities

• Coordinating Crew Accommodations: Reserving and overseeing all the bookings of hotel accommodations and ground transportation for flight attendants, pilot crews, ad-hoc crews, and other non-crew airline employees.
• Managing Escalations: Handling emergency relocations of crew members, working closely with the Supervisor on shift and ensuring timely resolutions to avoid delays or cancellations.
• Client Coordination: Acting as the primary liaison between the client's Crew Scheduling, other relevant departments, and our internal teams, meeting operational requirements and resolving issues affecting crew members.
• Communication and Problem-Solving: Facilitating effective communication with internal departments and management to expedite work and resolve problems.
• Resource Management: Ensuring that all necessary tools, systems, and resources are accessible and operational, reporting any issues to shift supervisors promptly.
• System Utilization: Efficiently utilizing all tools and technology to process, track, and report transactions, ensuring accurate registration of reservation details in the TA Connections system.
• Hotel Sourcing: Identifying suitable and compliant hotel options in various markets, particularly in locations without contracted hotels or during Sold Out situations, and handling the approval process for non-compliant options.
• Vendor Payments: Managing payments to hotel and transportation vendors in accordance with contractual terms.
• Team Leadership: Fostering a positive work environment with open, respectful communication and professional behavior, promoting a "CAN DO" attitude among the client and all TAC colleagues.
• Incident Reporting: Reporting incidents professionally to the TA Connections Supervisor on shift and/or Operations Management.
• Attendance and Policy Adherence: Maintaining impeccable attendance, punctuality, and adherence to company policies and the Employee Handbook.
• Support and Special Projects: Assisting the Account Management Team, IT, Billing, and Commission Collections departments with data gathering, research, and troubleshooting, and work on special projects as assigned.
• Job Requirements:
• Interpersonal Skills: Excellent interpersonal and client relationship skills with the ability to interact effectively with clients and business partners both electronically and via telephone.
• Organizational Skills: Strong organizational and multi-tasking skills.
• Communication Skills: Strong writing, communication, and negotiation skills.
• Team and Independent Work: Ability to work independently and as a contributing team member.
• Hotel Industry Knowledge: Familiarity with hotel sourcing and rate negotiation, with a thorough understanding of market and contractual needs.
• Technical Proficiency: Excellent PC skills, including proficiency in Microsoft Outlook, Word, Excel, and PowerPoint software.
• Flexibility: Availability to work shift work, willingness to work long hours during irregular operations, and flexibility to adjust schedules as per client requirements.
• Transportation: Reliable transportation for on-site work
• Remote Work: dependable internet connection for potential remote work in a quiet home environment (only for overtime or office closures).
• Experience: A minimum of 3 years of experience in the hotel/travel industry or a similar role is highly preferred.  

Qualifications & Skills

• Education: High school diploma or GED Certificate is required. Some college education is preferred but not required.
• Language Skills: Fluent in English is required. Proficiency in additional languages such as Italian, German, French, Spanish, or Portuguese is a plus.
• Industry Experience: Prior experience in the hotel/travel industry or customer service/call center roles is highly preferred.

This role requires a seasoned professional with a minimum of three years of experience, capable of handling complex coordination tasks and leading a team to ensure smooth operations and excellent client service.

Benefits & Perks

• Medical, Dental & Vision benefits available the 1st month after hire

• Automatic enrollment into our 401k plan (subject to eligibility requirements)
• Virtual fitness classes offered company-wide
• Robust PTO offerings including: major holidays, vacation, sick, personal, & volunteer time
• Employee discounts with major providers (i.e. wireless, gym, car rental, etc.)
• Philanthropic support with both local and national organizations
• Fun culture with company-wide contests and prizes

Equal Opportunity/Affirmative Action Employer

Corpay is an Equal Opportunity Employer. Corpay provides equal employment opportunities to all employees and applicants without regard to race, color, gender (including pregnancy), religion, national origin, ancestry, disability, age, sexual orientation, gender identity or expression, marital status, language, ancestry, genetic information, veteran and/or military status or any other group status protected by federal or local law. If you require reasonable accommodation for the application and/or interview process, please notify a representative of the Human Resources Department.

For more information about our commitment to equal employment opportunity and pay transparency, please click the following links: EEO and Pay Transparency


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