Administrative Assistant

Wharton-Smith, Inc., a highly regarded construction company, is seeking qualified candidates for an Administrative Assistant position in the Jackson, MS area.

Primary Responsibilities:

• Contribute to team effort by accomplishing related results
• Organize and schedule meetings
• Plan, coordinate, and finalize details for travel arrangements
• Assist with entering and updating SOP manuals
• Receive, sort and distribute the mail when required
• Order and maintain office supplies
• Cover the reception desk when required – answer and direct phone calls and greet guests
• Research and update contact lists
• Assist with various print, copy, and scan projects
• Assist with delivering bids
• Other tasks as assigned by manager

Requirements:

• Proven experience as an administrative assistant or office admin assistant
• Professional demeanor
• Handle sensitive information in a confidential manner
• Ability to effectively prioritize and execute tasks independently
• Dedication to completing projects in a timely manner
• Excellent telephone etiquette, written, and interpersonal skills
• Detail orientated and organized
• Knowledge of office management systems and procedures
• Working knowledge of office equipment
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook
• Ability to perform routine functions on the Internet
• Must have the ability to comply with company policies and procedures
• Valid Driver’s License