Accounts Payable Manager

Purpose

The Accounts Payable Manager is responsible for overseeing the accounts payable team, ensuring work is properly allocated and completed in a timely and accurate manner, and maintaining vendor and operational team relationships. This position will be responsible for enhancing and implementing departmental practices and procedures to ensure accurate and timely invoice processing, invoice coding and payment processing. This position addresses tight deadlines and supports accounting activities, including general ledger and year-end audit preparation. This individual must demonstrate complete knowledge of accounts payable function, be organized, a self-starter, ability to proceed and follow through with action plans, solution implementation and improvements. The Accounts Payable Manager will have direct contact with senior-level management, including Chief Financial Officer, Vice Presidents and General Managers, which requires strong interpersonal communication skills both written and verbal.

Areas of Responsibility / Tasks

Performance must reflect appropriate level of expertise and achievement of the desired results for the items listed below.   

1. Essential Functions

1. Obtain and maintain a thorough understanding of the accounts payable process.
2. Ensure accurate and timely recording of vendor invoices.
3. Ensure timely payment of vendor invoices to optimize vendor discounts.
4. Ensure timely reconciliation of vendor statements.
5. Maintain vendor and operational team relationships.
6. Collaborate with other Controller department directors and managers to support overall department goals and objectives are met.
7. Manage department work to develop more efficient procedures and use of resources while maintaining a high level of accuracy.
8. Advise staff regarding the handling of non-routine transactions.
9. Ensure accurate and timely annual 1099 reporting.
10. Implement new process procedures to enhance the workflow of the department.
11. Provide training to new and existing accounts payable team members as needed.
12. Ensure cross training of accounts payable team members.
13. Manage and approve accounts payable team personnel issues relating to staff conflicts, absenteeism, performance reviews and issues, compensation matters, etc.
14. Work with each direct report to establish goals and objectives for each year; monitor and advise on the progress to enhance the development of staff.
15. Support Director with special projects and workflow process improvements.

2. All other duties as assigned

Supervisory Responsibilities

1. Supervising, training, and mentoring AP staff to ensure they understand their roles and responsibilities.
2. Assigning tasks, overseeing daily operations, and monitoring workflow to ensure timely processing of invoices and payments.
3. Conducting performance evaluations and providing feedback to team members for growth and development.
4. Ensuring all invoices are accurately processed, approved, and paid on time in accordance with company policies and contractual obligations.

Competencies; Knowledge, Skills, Abilities (KSA)

To perform this role successfully, an individual must have experience achieving desired result(s) in their areas of responsibility. The requirements listed below are representative of observable behaviors and essential knowledge, skill, and abilities required of a successful incumbent within our culture.           

1. 1. 1. 1. Previous project management assignments
         2. Ability to work independently and present solutions to issues
         3. Knowledge of sales, accounting, credit and collections, financial statement analysis, banking and finance
         4. Microsoft Office, emphasis in Excel and Word
         5. Ability to work in a fast paced and changing environment
         6. Strong verbal and written communication skills required
         7. Strong interpersonal and customer service skills required
         8. Strong analytical and problem-solving skills

Minimum Qualifications/ Education / Experience / Certifications

1. Education:
   1. Bachelors degree in Accounting, or Finance preferred
   2. Equivalent experience considered in lieu of degree
2. Experience:

1. Minimum 3 years of supervisory experience
2. Minimum of 5 years financial reporting/general ledger experience  
3. Experience using JD Edwards and Dynamics a plus

3. Licenses / Certifications:
   1. Valid driver’s license – required
4. Language:
   1. Proficiency in English required
   3. Bi-Lingual – Spanish or Portuguese is a plus