ORDERING CLERK FOOD 4 LESS FAIRFIELD #17

Job Title: Ordering Clerk 

Location: PAQ, Inc, Store Location, On-Site 

Reports To: Manager, Combo or Grocery 

Employee Type: Regular, Full-Time 

Exemption Type: Non-Exempt 

Travel Required: No 

Wage Scale: Skilled Level 

Updated: 07/28/2024 

Job Summary: 

The Ordering Clerk manages and coordinates the store's ordering and inventory control processes while ensuring efficient and accurate stock levels. 

Essential Functions of the Position: 

• Place and manage orders for store merchandise, ensuring timely and accurate procurement of items. 

• Verify and track orders from suppliers, ensuring completeness and accuracy. 

• Maintain relationships with suppliers and salespeople to ensure optimal order fulfillment. 

• Oversee department standards, maintain accurate stock levels, proper codes, and good rotation of items. 

• Verify invoices for accurate billing and maintain inventory control. 

• Monitor inventory levels to prevent overstocking or stockouts and adjust orders accordingly. 

• Review all DSD deliveries to ensure accurate and timely receipt of goods. 

• Follow all safety protocols and regulations to ensure a safe working environment, including using personal protective equipment (PPE) correctly. 

• Operate warehouse equipment such as forklifts, pallet jacks, and barcode scanners safely and efficiently. 

• Monitor for and report any theft, damage, or loss of inventory and take steps to minimize shrinkage. 

• Monitor store conditions and report areas of concern to store management promptly. 

• Perform other duties as assigned. 

Knowledge: 

• Understanding of inventory systems and procedures. 

• Familiarity with standard warehouse practices, safety protocols, and equipment. 

• Awareness of grocery products and categories to handle and store items correctly. 

• Knowledge of OSHA guidelines and other relevant health and safety regulations. 

• Understand procedures for ordering. 

Skills: 

• Ensure accuracy in stock levels and documentation. 

• Proficiency in using inventory management software, barcode scanners, and other warehouse technologies. 

• Effective verbal and written communication skills for coordinating with other staff and managing documentation. 

Abilities: 

• Ability to identify and resolve issues related to inventory discrepancies or storage problems. 

• Efficiently managing time to complete tasks within deadlines, especially during busy periods. 

• Flexibility to adapt to changing priorities and handle various tasks as needed. 

Physical Requirements: 

• Stand and walk for extended periods, typically 8-hour shifts. 

• Lift and carry items up to 25 pounds frequently and up to 50 pounds occasionally. 

• Perform repetitive motions such as reaching, bending, stooping, squatting, and handling products. 

• Climbing ladders to perform warehouse tasks at elevated heights. 

• Maintain clear communication with customers and team members. 

• Move quickly and efficiently to assist customers and manage workload. 

• Maintain physical stamina to work in a fast-paced environment. 

• Ability to perform tasks that require fine motor skills, such as using tools or handling small objects. 

• Operate equipment to move or store products and displays. 

Work Conditions: 

• Work Hours: Vary, with availability required on weekends, evenings, and holidays; typically, 8-hour shifts for full-time employees. 

• Environment: Indoor, climate-controlled, with adequate lighting and ventilation. 

• Primary Work Stations: Work within the grocery store environments, which include various sections such as the sales floor, backrooms, and exterior areas. 

• Dress Code: Professional and presentable attire as determined by store management, including a name tag, company-issued shirts, hats, jackets, or personal shirts that are black, burgundy, or blue, in good repair, and not faded. 

• Exposure: May be exposed to moving mechanical parts and cleaning chemicals. 

• Noise Level: Usually low to moderate, with occasional loud periods from customers, store announcements, and equipment. 

• Interaction: Constant interaction with customers and team members in a fast-paced retail environment.

Minimum Qualifications: 

• Education: High school diploma or equivalent. 

• Experience: Grocery or Warehouse Clerk experience is preferred. 

Company Employment Policies: 

• PAQ, Inc is an “At-Will” employer. 

• PAQ, Inc is an Equal Opportunity Employer (EOE).