Executive Assistant

Executive Assistant
Location: Jasper, IN

About Us: JASPER is a leading player in the automotive aftermarket manufacturing industry, known for innovation, quality, and excellence. We are seeking a highly organized and proactive Executive Assistant to support two of our senior executives.

Job Summary: The Executive Assistant will provide comprehensive administrative support to two senior executives, ensuring efficient operation and coordination of their daily activities. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Calendar Management: Coordinate and manage the executives’ schedules, including meetings, appointments, and travel arrangements.
• Communication: Serve as the primary point of contact between the executives and internal/external stakeholders. Handle correspondence, emails, and phone calls with professionalism and confidentiality.
• Meeting Coordination: Organize and prepare materials for meetings, including agendas, presentations, and minutes. Ensure follow-up on action items.
• Travel Arrangements: Plan and book travel itineraries, accommodations, and transportation for the executives. Prepare detailed travel itineraries and manage expense reports.
• Document Management: Maintain and organize important documents, files, and records. Prepare reports, presentations, and other documents as needed.
• Project Support: Assist with special projects and initiatives as directed by the executives. Conduct research and provide insights to support decision-making.
• Office Management: Oversee office supplies and equipment, ensuring the executives’ work environment is well-maintained and efficient.
• Event Planning: Coordinate and manage company events, conferences, and executive off-site meetings.

Qualifications:

• Experience: Minimum of 5 years of experience as an Executive Assistant or in a similar role.
• Education: Bachelor’s degree in Business Administration, Management, or a related field is preferred.
• Skills:
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to handle sensitive information with discretion and confidentiality.
  • Strong problem-solving skills and attention to detail.
  • Ability to work independently and as part of a team.

Personal Attributes:

• Proactive and self-motivated.
• High level of professionalism, humility and integrity.
• Adaptable and able to thrive in a fast-paced environment.
• Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.

Benefits:

• Starting pay based on experience
• Medical, dental, vision and prescription insurance after 30 days
• PTO + 9 paid holidays after 30 days
• Two retirement plans (401K & Employee Stock Ownership Program)
• Quarterly bonus
• Onsite Fitness Center & Health Clinic
• And, so much more!