Accounts Payable Specialist - Columbia, SC (Shakespeare)

Accounts Payable Specialist - Columbia, SC

Position Summary

The Accounts Payable Specialist is responsible for analyzing accounts payable transactions to ensure compliance with internal controls and accounting policies. This role maintains and reconciles accounts payable ledger to validate charges and ensure accurate and timely payments.  The AP Specialist communicates with vendors as needed and investigates and resolves discrepancies in billings and payments.  This position also collaborates with adjacent departments to streamline processes and recommends improvements to accounts payable policies and procedures.  The Accounts Payable Specialist is responsible for processing payments and responding to vendor inquiries.

Essential Functions

• Review all invoices for appropriate documentation and approval prior to payment
• Process 3-way P.O. matching invoices, up to 100 plus line items
• Prioritize invoices according to payment terms and cash discount potential
• Track expenses and process expense reports
• Ensure payables are coded to proper general ledger account(s)
• Prepare and process payments, including check and electronic runs
• Set up and maintain vendors as directed
• Audit and process credit card bills
• Respond to all vendor inquiries in a timely manner
• Reconcile vendor statements, research and correct discrepancies
• Reconcile accounts payable transactions
• Assist in month end closing
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Keep management abreast of any emergencies: such as credit holds
• Provide phone coverage for switchboard as needed
• 1099 maintenance
• Assist with other projects as needed

Position Specifications

• 3-5 years of Accounts Payable experience
• Bachelor’s degree in Finance, Accounting or Business Administration preferred
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
• Proficient in Excel and Word, 10-key by touch
• Experience with EPICOR, OnBase, and Blackline a plus
• Experience with general ledger, writing policies and process documentation a plus
• Must have strong work ethics
• Must be well organized and a self-starter
• Detail oriented, professional attitude, reliable
• Possess strong organizational and time management skills
• Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
• Ability to communicate effectively verbally and in writing
• Ability to interact with employees and vendors in a professional manner
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness

Specifics

• Competitive salary and bonus structure
• Full benefits package
• 401K with match
• Strong vacation and corporate holiday policy