OFFICE ASSISTANT

TITLE: Office Assistant

POSITION OBJECTIVE: Efficiently and accurately assist employees with general office and HR related questions and assists all plant management with administrative duties. This role supports the Human Resources Department and Plant Management.

• Ideal candidate will be bilingual in English and Spanish.
• Previous work experience in office setting required.
• Human Resources experience a plus. 
• Excellent Benefits
• 10 Paid Holidays
• Medical, Dental, Vision Insurance and 401k matching plan
• Steady and dependable work schedule
• On-the-job training provided

QUALIFICATIONS:

• Strong verbal and written communication skills, and good administrative and organizational skills.
• Must work in a team and must have good interpersonal skills.
• Ability to use discretion, be honest and maintain employee confidentiality.
• Ability to work under pressure and meet deadlines.
• High School diploma or GED required.
• Two years’ Human Resource experience (manufacturing experience a plus).
• Bilingual in Spanish is required.
• Ensure consistent, dependable attendance and demonstrate a willingness to accommodate non-standard work hours as necessary.
• Capable of effectively managing job-related stress and fostering productive workplace interactions.

JOB RESPONSIBILITIES:

• Human Resources Responsibilities:

• Interviews job applicants to match their qualifications with Pitt Plastics needs. 
• Prepares all onboarding paperwork and helps facilitate on-boarding of newly hired employees.
• Maintain PPE inventory.
• Member of the Safety Committee.
• Assists HR Generalist with employee event planning.
• Responsible for maintaining up to date HR information on all bulletin boards as directed by HR Generalist.
• Responsible for posting weekly schedule.
• Processing of temporary service employee payroll.
• Translation of documents or conversations between management and employees.

• Receptionist and General Office Responsibilities:

• Professionally answer and direct all incoming calls.
• Greet guests in a professional and friendly manner and ensure maintenance of sign-in log.
• Complete check requisitions for plant invoices to be sent to Corporate Accounting, tracking of all incoming invoices and check requests, and file maintenance of all invoices.
• Distribute incoming mail.         
• Ordering of office supplies.
• Purchase Requisitions for plant.
• Assist Plant Management with any other assigned duties.
• Maintain site employee bag order requests and submit them to Corporate Accounting/HR.

MACHINES, TOOLS, EQUIPMENT, ELECTRONIC DEVICES & SOFTWARE:

• Microsoft Office, Office Copy Machine/Scanner