Accounting - Accounting Technician II - Cashier

GENERAL DESCRIPTION

Under general supervision, this position performs a variety of accounting and technical work in the area of cash receipt, accounts payable, accounts receivable and reporting.

SUPERVISION EXERCISED

This position does not exercise supervision.

IMPORTANT AND ESSENTIAL DUTIES

Process cash receipts, including payments for a variety of transactions from various City Divisions and payments for various accounts receivable items.

Verify, balance, and enter receipts daily; prepare bank deposits and related cash reports. Often requires researching payments to determine City Division and accounting numbers to apply. Maintain a petty cash fund.

Maintain the Accounting cashier database including the creation, entry and reporting of general ledger accounts and activity codes. Provide assistance as needed to other City Divisions using the same cashier database. 

Coordinates with the Internal Auditor and Finance Accountant on credit card related troubleshooting.

Assist with various aspects of accounts payable for the City, which includes processing purchase orders, invoices or statements from vendors, payment vouchers, trip reports, credit card statements, refunds, and additional associated data entry, reports, and balances.

Input data into several City specific accounting databases. 

Communicate information to internal and external customers regarding accounts payable and accounts receivable matters as well as accounting policies and procedures.

Directly assist internal and external auditors.

OTHER JOB RELATED DUTIES

Assist with electronic deposit identification and creation of required Cash Reports when needed. 

Assist with second notices or letters for accounts receivable items. 

Perform other job-related duties and responsibilities as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

Generally accepted accounting procedures, principles, and practices.

Office practices, methods, and computer equipment.

Principles of financial recordkeeping.

Basic mathematical principles.

Skill to:

Operate a variety of office equipment including computers, calculators, scanners, and related technology equipment.

Use software including Microsoft Office, specifically Excel, Word, and Access and G-Suite software, specifically Google Docs and Google Sheets.

Perform data entry with the speed and accuracy necessary for successful job performance.

Maintain time management with minimal direct supervision.

Organize effectively and multi-task various activities and projects with a high-level of attention to detail.

Ability to:

Prepare and maintain accurate and complete records.

Perform accurate mathematical computations.

Assist others with difficult or complex accounts payable/accounts receivable work.

Effectively communicate with internal and external customers including supervisors, co-workers, vendors, and auditors.

Establish and maintain cooperative working relationships with those contacted in the course of work, both internally and externally.

Follow and embrace the City of Abilene Core Values – Respect, Integrity, Service Above Self, and Excellence in All We Do.

Perform as a team member in a manner that accomplishes the Division’s mission and treats team members with dignity, courtesy, and respect.

Experience and Training Guidelines:

For positions with more than one level, all listed requirements at the lower levels are required at the higher levels. Any combination equivalent to experience and training to provide the required knowledge, skills, and abilities may be qualifying.  Knowledge, skills, and abilities may be obtained through:

Experience:

Two (2) years of accounting work is required.

Education/Training:

A high school diploma or GED is required. 

Supplemental training and/or college level course work in finance, bookkeeping or accounting is preferred.

License or Certificate:

No licenses or certificates are required.

Special Requirements:

Essential duties require the following physical skills and work environment:

HIPPA Compliance training is required within sixty (6) days of employment.

Ability to work in a standard office environment.

Ability to push or transport a loaded cart.

With or without accommodation, the “X” indicates the overall strength demand of the position during a typical workday:

___     Sedentary – lifting of no more than 10 pounds

___     Light – lifting no more than 20 pounds; carrying up to 10 pounds

_X_     Medium – lifting no more than 50 pounds; carrying up to 25 pounds

___     Heavy – lifting no more than 100 pounds; carrying up to 50 pounds

___     Very Heavy – team lifting over 100 pounds; carrying more than 50 pounds

Physical Demand Codes:  The following describes whether or not the position is expected to exert the physical demands listed during a typical workday as well as the overall frequency of the task:

Codes for how often:

N         =          No

E         =          Extensive (100 – 70% of the time)

M         =          Moderate (60 – 30% of the time)

I           =          Infrequent (20 – 10% of the time)

A         =          Almost Never (<10% of the time)

Code / Task

_M_    Standing

_E_     Sitting

_M_    Walking

_I_      Lifting

_I__    Carrying

_M_    Pushing/Pulling

_N_     Overhead Work

_E       Fine Dexterity

_I        Kneeling

_I_      Crouching

_I_      Crawling

_M_    Bending

_M      Twisting

_I        Climbing

_I        Balancing

_E_     Vision

_E_     Hearing

_E_     Talking

___     Other:  _____________________