Human Resources Assistant

The Human Resources Assistant will assist with the management of the online application process to ensure the timely completion of related new-hire paperwork. Coordinate with HR Manager to maintain efficiencies in HR departmental procedures and processes.

General HR Support

• Execute special projects assigned by the HR Manager.
• Maintain organized and up-to-date employee files and databases.
• Order and manage departmental supplies, forms, and materials.
• Compile reports and correspondence as directed by the HR Manager.

Recruitment and Onboarding

• Oversee the Applicant Tracking Process in Dayforce:
• Post job openings internally and externally.
• Notify workforce agencies of vacancies and assist hiring managers with applicant flow.
• Coordinate background screenings, clinic visits, and offer processes.
• Schedule orientations, reserve training spaces, and prepare New Hire packets.
• Conduct orientations, create employee badges, and organize personnel files.
• Process job requisitions, transfers, title changes, and pay updates.

File and Data Management

• Ensure compliance with federal and state laws for all HR-related files:
• Maintain termination files and I-9s.
• Update and organize policy acknowledgments and employee emergency contact data.
• Manage records for FMLA, including LOA Status Reports, healthcare certifications, and RTW documentation.

Employee Engagement and Communications

• Coordinate monthly communications programs:
• Update job postings, bulletin boards, and announcements (e.g., new hires, promotions, service awards, birthdays).
• Plan and execute recognition events and highlight achievements in safety and service.
• Support employee inquiries on benefits, policies, leave applications, and other HR-related needs.

Meeting and Training Coordination

• Organize meetings and training sessions:
• Schedule rooms, order supplies and refreshments, and ensure setup and cleanliness.
• Collaborate with the HR Manager to address all event requirements.

Leave and Attendance Management

• Administer the FMLA process:
• Track employee leave and ensure timely receipt of required documentation.
• Verify healthcare certifications and eligibility under medical definitions.
• Communicate leave status updates to management and maintain FMLA logs.
• Monitor attendance and determine FMLA-related excused absences.

Reporting and Administration

• Prepare monthly reports (e.g., headcount, FMLA logs, birthday cards).
• Develop spreadsheets and documents as requested by management.

Safety and Compliance

• Share safety milestones, awards, and updates via communications channels.
• Ensure all HR processes align with BEK policies and applicable legal standards.

Job Qualifications:

• At least 4 years of office experience performing related HR duties preferred 
• Familiarity with Food Service policies and procedures desired 
• Outstanding PC skills, with exceptional data entry (10-key by touch and alphanumeric) skills. 
• Proficient with the use of Internet and e-mail applications required. 
• Proficient knowledge/use of Microsoft Office applications, including Word, PowerPoint, and Excel. 
• Ability to learn and use relevant internal applications 
• Valid Driver’s License required 
• Bachelor’s Degree in HR or equivalent experience required