Garage Associate

Position Summary and Responsibilities:

The Garage Associate will provide clerical assistance -will be responsible for organization and inventory of parts. Running of parts.

• Ensure assigned duties are accomplished accurately and in a timely fashion.
• Follow up on all open items to ensure timely resolution.
• Keep manager/supervisor informed of any issues which could affect business.
• Maintain complete and accurate account of assigned reports. 
• Perform other tasks and duties as occasionally required by the needs of the business and as requested by the manager.
• Process shop work orders in Fleet Maintenance System (Dossier)
• Assign and communicate purchase orders for outside service and/or equipment parts
• Request and obtain billing invoices from vendors
• Reconcile billing invoices by vendor
• Prepare monthly fuel usage reports
• Order or discontinue Vehicle Toll Tags
• Scan invoices and file
• Issue Red Tags and add them to fleet deadline sheet
• Audit DVIR sheet
• Take and send road calls
• Issue PO’s to outside vendors
• Receive Parts
• Code Invoices for payment
• Process outside vendor invoices

Schedule: Sunday-Thursday 1:00pm-9:30pm

Education and/or Work Experience Requirements:

• Two years of experience working in a clerical environment with equivalent duties.
• Fleet Shop experience preferred.
• Must be very detail-oriented and highly organized.
• Must be a self-starter, able to work in a fast paced environment
• Must be proficient with personal computer and Microsoft Office
• Ability to work with confidential information/material
• Solid interpersonal skills
• Enthusiastic self-starter
• Ability to receive and follow directions
• Ability to multi-task
• Good communication skills
• Customer-focused
• Strong attention to detail
• Excellent work ethic
• Professional communication skills, excellent telephone etiquette
• Must be a self-starter, able to work in a fast-paced environment and schedule workload
• High School Diploma or GED required

Physical Requirements:

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards
• Must be able to lift and carry up to 100 lbs.

“Driver safety is important to Ben E. Keith.  We use dash cameras which leverage artificial intelligence to recognize safe driving, capture safety events and improve driver safety performance. The videos are also used to exonerate drivers in accidents.  All drivers sign a driver consent form upon hire to confirm their understanding.”