Administrative Coordinator - Vocational Services - 625000

Goodwill Industries helps people become independent through education and training leading to employment.

GENERAL RESPONSIBILITIES:

• To provide clerical work and administrative support to Vice President of Community and Workforce Development and Community and Workforce Development (CWD) Leadership
• To provide support to CWD program and career services staff as needed.
• To collaborate with CWD and other departments on events and important calendar planning.
• To create, collect, and submit reports, invoices, documentation and data to support the CWD division for program metrics and data reporting to Goodwill Industries International (GII)
• To uphold the CARES+ values of GIUMSC

SPECIFIC RESPONSIBILITIES:

PEOPLE

1. Provide administrative support to the Community & Workforce Development team, including scheduling meetings, managing calendars, maintain documentation, processing invoices and coordinating communication.

2. Assist in coordinating internal and external meetings, workshops, and events, ensuring all necessary arrangements are made.

3. Collaborate with team members to maintain positive relationships with program participants, community partners, and other stakeholders.

4. Support the team in tracking program outcomes, ensuring accurate and timely documentation.

5. Take accurate and timely minutes during staff meetings and distribute them as appropriate.

6. Attend internal and external Goodwill meetings and report updates to the department as needed.

PERFORMANCE

1. Assist in compiling data and preparing reports to monitor program performance and outcomes.

2. Provide guidance and schedules for policy review for Community & Workforce Development.

3. Maintain organized records of program materials, training resources, and participant information.

4. Collect, clean, and validate data from multiple sources to ensure accuracy and integrity.

5. Maintain the department's monthly calendar to reflect news, events, or special highlights for publications.

6. Support the team in implementing strategies to enhance program effectiveness and efficiency.

PROCESS

1. Develop and maintain data visualization tools and dashboards to communicate key insights to internal and external stakeholders.

2. Help manage online platforms and databases used for program enrollment, tracking, and reporting.

3. Ensure compliance with organizational policies and procedures, including data confidentiality and security measures.

4. Provide general administrative support to the department as needed, including managing office supplies, processing invoices, participant payment, and handling inquiries.

5. Maintain confidentiality and security of organizational information and files, as well as Goodwill practices and policies.

6. To perform all other duties as may be assigned.

EXCELLENT BENEFITS - GOODWILL IS AN EQUAL OPPORTUNITY EMPLOYER – Minorities/Female/Disabled/Veterans