Program Coordinator - Youth Sports & Aquatics

We are an all - inclusive organization joined together by a shared commitment to nurturing the potential of kids, promoting healthy living and fostering a sense of social responsibility. As a growing, mission focused, and future-oriented association of YMCAs, the Metro YMCA of the Oranges has an exciting opportunity for a highly motivated, mission-driven, candidate to join our team.

POSITION SUMMARY:

Under the general direction of the Aquatics and Youth Sports Director of the East Orange YMCA, the Program Coordinator will assist with the overall daily operation of the Youth Sports Department. Major areas include, but are not limited to, coordinating staff schedules, ensuring policies, and procedures are followed. The Program Coordinator is required to assist in the operation of the aquatics and youth sports program in compliance with YMCA best practices.  

ESSENTIAL FUNCTIONS:

• Assist with recruitment, train, schedule personnel and volunteers as needed.

• Ensure staff certifications are current and keep accurate records. 

• Assist the Maintenance Director in conducting and ensure proper maintenance of facilities. 

• Comply with all regulations, policies, work procedures and instructions.

• Comply with all safety rules and use of all appropriate safety equipment.

• Coordinate youth sports/enrichment classes in cooperation with the fitness department; as well as sports team practices and meets in cooperation with the Aquatics and Youth Sports Director.

• Assist in the marketing and distribution of program information. 

• Assist Aquatics and Youth Sports Director to develop and monitor program budget to meet fiscal objectives.

• Respond to all youth sports inquiries and complaints in a timely manner.

• Participate in Association Youth Sports Quality Teams.

• Assist the Program Director in management of the youth sports, with a strong focus on Basketball Program, including travel basketball, in-house leagues, clinics, and classes.

• Organize, plan, and carryout sports classes as needed for a variety of sports and age groups that are both challenging and educational.

• Communicate efficiently and effectively in order to ensure parents and families are fully engaged with sports programs.

• Compile program statistics. Monitor and evaluate the effectiveness of and participation in programs.

• Order and purchase supplies within the confined of the Youth Sports Department budget.

• Attends staff meetings and trainings as scheduled.

• Follows all YMCA policies, rules, regulations and procedures, including emergency and safety procedures. Completes incident and accident reports as necessary.

• Performs other duties as assigned.

OTHER DUTIES:

• Serve as a member of the Key Staff team which includes Director on Duty, regular meeting attendance and participation at branch and Association-related special events. 

• Participate in and support the Annual Support Campaign and play a leadership role in this campaign at the YMCA.

• Maintain professional and courteous demeanor, and positive attitude when dealing with staff, parents or members. 

• As a member of key staff, share responsibility for the administration of the success for the overall Branch performance and help maintain a positive image for the Wayne YMCA.

• Demonstrate and model the YMCA’s four core values of Caring, Honesty, Respect, and Responsibility.

• Exhibit professional behavior in a manner consistent with the best interest of the Association, so as not to bring discredit to the Association.

• Strong organizational skills, detail oriented, and planning skills.

DIRECT REPORTS:

Program Assistants, Fitness Instructor, Coaches. 

QUALIFICATIONS:

• Bachelor's degree (or equivalent) in Physical Education, Recreation, Sports Management or related area.

• At least four years working experience in the Aquatics field.

• Minimum one year of experience in a related program coordination role and proven supervisory experience preferably in a pool facility.

• First Aid, CPR, certifications required.

• Strong communication skills, both written and verbal.

• Strong time management and organizational skills.

• Experience with relevant software applications such as Microsoft Office.

• Ability to exercise effective independent judgment and sound decision-making.

• Ability to maintain confidentiality.

• Ability to work as a member of the team, provide high quality customer service, and maintain productive relationships with other agencies, YMCA members, and staff is essential.

PHYSICAL DEMANDS

Sufficient strength, ability, agility and mobility to perform essential functions and to supervise program activities in a wide variety of indoor and outdoor locations.

We offer a competitive compensation and benefits package. Additional compensation includes 12% retirement upon eligibility, 403b plan, generous PTO plan, professional development opportunities and complimentary use of YMCA facilities.

We are proud to be an EEO/AA/employer M/F/D/V. Employment is subject to extensive background check.