Contract Administrative Assistant

Contract Administrative Assistant

Xencor is a public, clinical-stage biopharmaceutical company located in the Los Angeles area (Pasadena) and in San Diego. Our focus is developing high-potential XmAb® bispecific T-cell engagers and additional engineered drug candidates that leverage our differentiated technology platforms, and we are advancing our pipeline toward clinical proof-of-concept decisions. Our goal is to create high-impact therapeutics for patients with cancer and other serious diseases. More than 20 XmAb drug candidates engineered with our technology are in clinical development, and three XmAb medicines have been marketed by partners. For more information, please visit www.xencor.com. We have an excellent opportunity for a Contract Administrative Assistant to join our team.

This position will be based in San Diego, CA and is fully on-site 5 days a week

Summary:

Responsible for providing administrative support to leadership and general office support to Xencor’s San Diego site.   

Job Duties:

• Performs general reception including welcoming visitors, and accepting deliveries
• Proactively assists with site and leader calendar management for multiple individuals, such as scheduling meetings and events
• Responsible for coordinating and managing logistics for meetings and events as assigned, including the coordination, set-up and cleanup of catering
• Processes expense reports, purchase orders and manages credit charges for the San Diego office and/or executives.
• Creates, and edit documents, correspondence and agreements using company approved templates
• Provides support and coverage for Executive Assistant in the Los Angeles corporate office, as needed
• Manages and orders office and kitchen supplies and location specific beverages and snacks.
• Maintains supplies and manages in and outgoing mail and packages
• Ships, receives and distributes delivered mail and packages
• Orders and coordinates pick-up of records for off-site retention
• Coordinates with HR to distribute employee promotional items (ex. new hire swag, employee gifts)
• Interfaces with the property landlord, various vendors and Facilities and IT staff; provides assistance as needed
• Supports the coordination of building and maintenance issues for general repair and updates.
• Sets up desks and offices for new employees; issues office keys (using key log); facilitates office and/or cubicle moves
• Assists with onboarding and offboarding tasks as needed
• Assists with projects as assigned
• Adheres to all department and company-wide policies regarding conduct, performance and procedures
• Performs other duties as assigned.
• Outlook, Concur, DocuSign experience or similar program experience.
• Experience in providing travel support for leaders, including booking and planning travel.

Education/Experience/Skills:

Position requires a high school diploma and a minimum of 2 years of related experience.  Proficiency with Adobe and MS Office, including Outlook, Excel, Word, PowerPoint, and Teams. Experience working in a biotech environment preferred but not required.

Position also requires:

• Strong client focus, dedicated to meeting the expectations and requirements of internal customers
• Strong interpersonal, communication, and comprehension skills (both written and oral)
• Excellent customer service and problem-solving skills
• Ability to multi-task
• Ability to pivot between tasks and adjust to changing priorities
• Ability to prioritize and balance time, actions, and projects to ensure accomplishment of results
• Ability to operate with the highest level of integrity, maintains professionalism and confidentiality
• Works effectively with cross-functional teams, executives, and external partners to ensure smooth operations

Expected Contractor Hourly Range: $35.00 - $40.00 an hour

The actual salary will be based on the selected candidate’s qualifications, including skills, competencies, education and experience. 

Americans with Disabilities Act (ADA) Statement

The Company will provide reasonable accommodations (such as a qualified sign language interpreter or other personal assistance) with the application process upon your request as required to comply with applicable laws. If you have a disability and require assistance in this application process, please contact HR@xencor.com.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Equal Employment Opportunity (EEO) Statement

The Company is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender or gender identity, national origin, disability status, protected veteran status or any other characteristic protected by state or federal law.

Xencor does not accept profiles or resumes from recruiting vendors without a binding written agreement. Any unsolicited submission of services and or resumes in no way creates an obligation or duty by Xencor, implied or otherwise.