FINANCE AND ADMINISTRATION - Accounts Payable Coord.

POSITION:    Accounts Payable/Receivable Coord.       DATE: February 19, 2025.

DEPARTMENT:  Accounting                                         REPORTS TO: Controller.

JOB SUMMARY:

To process all invoices and payments for accounts payable and accounts receivable.

RESPONSIBILITIES:

The Accounts Payable/Receivable Coordinator is responsible for accurate & timely processing of the company’s invoices and payments.  In addition, the position is responsible for providing a high level of customer service to both internal and external vendors and customers.

DUTIES:

1. Process all invoices in the accounts payable system in a timely manner. This includes matching invoices, receivers and purchase orders, verifying and extending prices, coding with account and vendor numbers. 

2. Prepare weekly payments via check & ACH.
3. Verify vendor statements and reconcile differences
4. Maintain AP vouchered invoices and AP paid files.
5. Communicate via phone & email with internal & external customers and vendors.
6. Generate and send out daily invoices to customers.
7. Record and apply incoming payments to customer accounts.
8. Communicate with customers regarding past due invoices.
9. Run various AR reports for period end closing.
10. Perform other duties as assigned.

WORK ENVIRONMENT:

A High School diploma or equivalent is required with a minimum of 2 years of job-related work experience. Must be able to communicate in English clearly in both verbal and written form. Must be able to access, input, and retrieve information from a computer. Knowledge of accounting principles and procedures, Microsoft Office, and Excel.