Sr Regional Office Administrative Assistant
We are currently searching for a Sr Regional Office Administrative Assistant to join our team. The Sr Regional Office Administrative Assistant is responsible for a variety of administrative functions within a designated business unit. They are responsible for confidential and time sensitive material, prepares routine and advanced correspondence including letters, memoranda, and reports
WoodmenLife is one of the best places to work in Omaha with over 130 years of service. As a member of the WoodmenLife family, you’re joining others who share your commitment to family, community and country. Through WoodmenLife, you’ll have opportunities to give back locally and honor those who make an impact. As a not-for-profit life insurance company, we’ve been helping to protect the financial future of families, making a difference in hometowns across America since 1890. We offer a variety of benefits ranging from health, dental, vision, 401K, life insurance and much more. Apply today to learn more!
We are looking for someone to:
- Work with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization
- Schedules and organizes complex activities such as appointments, meetings, conferences and department activities
- Coordinates travel itinerary and accommodations
- Act as a liaison with other departments and outside agencies, including executive level staff such as CEO’s, Presidents, VP’s, etc.
- Prepare and distribute correspondence and other documents as requested, such as departmental correspondence, letters, reports, memos, contracts, special reports, and minutes of scheduled meetings
- Creates and manipulates MS Word and MS Excel documents utilizing consistent format styles and templates
- Answers and screens phone calls and mail
- Meets expectations for attendance and punctuality in accordance with the expectations established by your supervisor and WoodmenLife policy.
- Performs other duties as assigned by management.
- Ability to work overtime as assigned by management.
Essential job skills:
- Requires a high school diploma with 5-7 years of experience providing administrative support
- Previous experience providing executive administrative support preferred.
- Demonstrated knowledge of Microsoft Word, Microsoft Excel, Microsoft Access and Lotus Notes preferred
- Demonstrated analytical abilities sufficient to handle most complex administrative functions with the ability to exercise independent judgment in interpreting instructions and determining appropriate course of action in general office situations.
- Ability to work efficiently under tight deadlines and multiple priorities and to receive a minimum of detailed supervision and guidance.
- Ability to multi-task
- Ability to work within a production team that supports a group of leaders while maintaining a positive attitude and customer service focus.
- Ability to maintain confidential information
- Excellent Interpersonal and Communication Skills (verbal and written)
- The ability to provide seamless, trustworthy, attentive and resourceful (S.T.A.R.) customer service.
- Engages well with others and are passionate about providing an exemplary customer experience.
WoodmenLife offers a competitive compensation package and a comprehensive benefits package. More information about our benefits can be found at https://www.woodmenlife.org/careers/home-office/benefits/.
As part of WoodmenLife’s employment process, candidates will be required to complete a criminal background check, credit check (where required for position), Fingerprint check (where required for position), drug screen and reference checks. Any offer of employment will be contingent upon successfully passing the above.
WoodmenLife is committed to excellence in diversity by creating an inclusive work environment that values and respects all individuals. We welcome and embrace associates, regardless of background and beliefs. WoodmenLife respects every associate’s unique perspective and contribution. We are committed to creating an inclusive environment that values differences, and creates opportunities for growth, leadership and service. This commitment includes providing equal opportunity in recruitment, employment and promotion, training and community outreach. WoodmenLife is also dedicated to strengthening the communities in which its employees live.
APPLICANTS WITH DISABILITIES SHOULD ADVISE THE HUMAN RESOURCES DEPARTMENT AT THE TIME OF APPLICATION IF SPECIAL ACCOMMODATIONS ARE NEEDED.
Woodmen of the World Life Insurance Society (WoodmenLife) is an equal opportunity employer.
Other details
- Pay Type Hourly
- Min Hiring Rate $16.96
- Max Hiring Rate $23.01
- 11767 Katy Fwy, Houston, TX 77079, USA