Preconstruction Services Specialist

Wharton-Smith, Inc. is currently seeking a Preconstruction Specialist to work at our headquarters in the Sanford, FL. The Preconstruction Specialist will assist the Preconstruction Administrative Manager in providing support to the Preconstruction Team to facilitate the administration and completion of Preconstruction deadlines.

Responsibilities:

• Represent the ability to maintain several deadlines and duties while staying organized and maintaining professionalism.

• Subcontractor outreach and database maintenance

• Facilitate the procurement and processing of subcontractor prequalification forms

• Preparation of Deliverables

• Help facilitate the daily organization of the department and project specific administrative requirements.

• Clerical support including but not limited to scheduling meetings, ordering and maintaining office supplies, covering the reception desk when required, assisting with various print, copy, and scan projects

• Other tasks as assigned by manager 

 • Proven experience as an administrative assistant

• Professional demeanor

• Handle sensitive information in a confidential manner

• Ability to effectively prioritize and execute tasks independently

• Dedication to completing projects in a timely manner

• Excellent telephone etiquette, written, and interpersonal skills

• Detail orientated and organized

Technical skills:

• Knowledge of office management systems and procedures

• Working knowledge of office equipment

• Proficient in Microsoft Word, Excel, PowerPoint and Outlook

• Ability to perform routine functions on the Internet

• Must have the ability to comply with company policies and procedures 

Our recruiting process is centralized and is handled by our HR Department. If we are sent unsolicited resumes from recruiters, we will not pay any recruiting fees. Unsolicited resumes are any resumes sent to us by a recruiter who has not been pre-approved by HR, has not signed our contract, and has not been requested by our HR Department to search for a specific position.