Airport Administrative Assistant

GAT Airline Ground Support is seeking a dynamic, dependable, and capable Administrative Assistant to join our team of aviation professionals. We offer a range of employee benefits, including major medical, 401K Plan, dental, and vision coverage. This is an exciting opportunity to contribute to a growing team while making a tangible impact on daily operations.

Job Summary:
The Administrative Assistant will report directly to the General Manager. The primary focus of this role is to support the day-to-day needs of the company, contributing to operational success and ensuring a smooth and efficient administrative process.

Key Responsibilities:

• Staffing Support: Collaborate with the General Manager and HR to maintain appropriate staffing levels and reduce hourly turnover.

• Recruitment: Source, screen, and interview applicants using competency-based interview guidelines. Ensure that all applicants meet the necessary qualifications for the role.

• Applicant Tracking System: Review and manage the applicant tracking system, ensuring accurate records of applicants and job candidates.

• Onboarding: Coordinate and facilitate onboarding orientations for new hires. Ensure the onboarding process is executed and maintained properly.

• Out-of-Scope Monitoring: Investigate and secure customer approval for any out-of-scope requests using the Daily Out of Scope form.

• Payroll and Timekeeping: Monitor daily timekeeping, identify and resolve any discrepancies, and ensure payroll is accurate before closing each pay period.

• Internal Communications: Assist management with memos and communications. Maintain a “Read and Initial” communication system to ensure all employees review key information.

• Corporate Reporting: Ensure timely submission of necessary reports to Corporate Headquarters, including payroll change notices and profile changes.

• Recruiting and Training Coordination: Assist management with recruiting efforts, such as scheduling interviews, processing new hires, and coordinating training sessions, including SIDA and drug testing.

• Incident Reporting: Ensure all Occupational Injury (OJI) reports are documented and forwarded to Corporate Headquarters.

• Purchasing Support: Assist with purchasing activities as directed by management, ensuring that purchase orders and approvals are obtained as needed.

• Policy Adherence: Ensure compliance with company policies and procedures.

• Other Duties: Perform additional administrative duties as assigned by management.

Requirements:

• High School diploma or GED is required.

• Must be at least 18 years of age.

• Must be proficient in speaking, reading, and writing in English.

• Strong computer skills, including proficiency in Microsoft Word, Excel, and Outlook.

• Previous administrative and payroll experience is preferred.

• Must successfully complete all training requirements and maintain certifications throughout employment.

• Must clear an FBI fingerprint background check and obtain a custom seal.

• Must pass a pre-employment drug screen.

Work Environment:

• Ability to work in a fast-paced environment.

• Must be detail-oriented and safety-minded.

• Strong communication skills to effectively convey instructions, policies, and procedures.

• Ability to provide positive and constructive feedback to employees.

• Maintain a thorough understanding of and adhere to all applicable federal, state, airport, and company regulations, policies, and procedures.

About GAT Airline Ground Support:

GAT Airline Ground Support is an equal opportunity employer that makes hiring decisions based on business needs and the best-qualified candidates available. We do not discriminate in employment decisions based on any protected category. GAT Airline Ground Support is a drug-free workplace and conducts random drug tests. Employment is contingent upon passing a clean driving record check, a 10-year criminal history records check, and a drug screen as required. Proof of high school or GED completion is required.