Risk Management - Safety Assistant - Cabool

Job Summary: The Safety Assistant performs administrative tasks and services to support effective and efficient operations of the safety team.  

Essential Job Functions:

Answer phones and greet public and coworkers in a professional manner

Handle inquiries from applicants and employees relative to safety, and hiring processes with sensitivity and confidentiality, and refer complex matters to the appropriate staff

Assist with the recruiting and onboarding process

Maintain driver roster and qualifications in accordance with FMCSA regulations

Prepare and process safety expense invoices

Process status changes for new hires and terminations

Process DOT inspection reports

Process all DOT previous employment inquires in accordance with FMCSA regulations

Maintain accurate and compliant records of Drug and Alcohol certifications

Support the development and implementation various safety initiatives

Assist with planning, execution and completion of safety initiatives

Utilize HRIS and TMS to maintain accurate employee records

Employ attention to detail in recording and updating information in relevant systems 

Generate reports and analyze safety data as needed

Present a professional image for all employees and responds with courtesy and a sense of urgency to assist employees

Maintain confidentiality of all records, personal employee information, and other sensitive information and adhere to HIPPA laws and FMCSA regulations

Continually learning the latest and best safety practices to improve workplace efficiency

Responsible for the certification of drug and alcohol collection procedures

Other related duties as assigned

Qualifications:

Required:

High school diploma or equivalent

Valid Driver’s license in state of residency with acceptable driving record

Must be able to pass a pre-employment drug test and submit to the company random drug and alcohol program

Proficiency in basic computer skills including Microsoft Office applications specifically Excel, Google Workspace, and 10 key

Strong written and verbal communication skills

Exceptional time management skills, ability to meet deadlines and adaptability in a fast-paced environment

Ability to act with integrity, professionalism, and confidentiality

Willingness to work flexible schedule including nights, weekends, and travel as needed

Preferred:

Associate or Bachelor's degree in related field

At least two years related experience 

Knowledge of FMCSA regulations

Physical Requirements:

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands: Must possess mobility to work in a standard office setting and use standard office equipment including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. Must be able to remain in a stationary position for extended period. This is mostly a sedentary office classification, although standing in outdoor work areas and walking between terminal, safety lane, and commercial motor vehicles (CMV) operating areas for short periods can be necessary. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator, and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach push and pull. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 20 pounds.

Work Environment: The duties of this job are performed in both an office environment, a commercial motor vehicle terminal environment, and outdoors, thereby experiencing some minor to moderate level of noise due to office/CMV equipment.  Exposure to various climate conditions, fumes, dust, odors, oil/grease, and gasses.

Western Dairy Transport provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.