Accounts Payable Specialist

COMPANY OVERVIEW: 

Turbine Controls MRO, a VSE Aviation Company (“TC MRO”) is a globally recognized maintenance, repair and overhaul facility with over 180 employees and more than 45 years of expertise in engine component and accessory repair services.  Our locations in Bloomfield, Connecticut and Miramar, Florida service original equipment manufacturers, airlines, engine centers, asset managers and government agencies supporting components and LRU's for commercial, military, airframe and industrial applications.  Our focus on customer satisfaction, process improvement, quality, delivery and competitive pricing has made TC MRO a recognized leader in the aerospace industry.

SUMMARY:  Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.

DUTIES & RESPONSIBILITIES:

Responsibilities include, but are not limited to:

• Operate computers programmed with accounting software to record, store, and analyze information.
• Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
• Comply with federal, state, and company policies, procedures, and regulations.
• Receive, record, and bank cash, checks, and vouchers.
• Code documents according to company procedures.
• Perform financial calculations, such as amounts due, interest charges, balances, discounts, equity, and principal.
• Reconcile or note and report discrepancies found in records.
• Perform standard bookkeeping services according to Company policies/procedures/controls.
• Provide support for monthly accruals, based on estimated revenues and expenses.
• Review expense reports and approve for payment in Company’s Expense Reporting Software.
• Perform general office duties, such as filing, answering telephones, and handling routine correspondence.
• Access computerized financial information to answer general questions as well as those related to specific accounts.
• Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
• Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.
• Match order forms with invoices and record the necessary information.
• Prepare bank deposits by compiling data from cashiers, verifying, and balancing receipts, and sending cash, checks, or other forms of payment to banks.
• Calculate and prepare checks for utilities, taxes, and other payments.
• Monitor status of loans and accounts to ensure that payments are up to date.
• Reconcile records of bank transactions.
• Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.
• Prepare trial balances of books.
• Maintain inventory records.
• Review and match all vendor invoices to appropriate documentation and approval prior to payment (3-way match).
• Ensure expenditures are coded to the appropriate general ledger code.
• Reconcile price and quantity variances to ensure all invoices and purchase orders are properly accounted for.
• Prioritize critical vendor invoices for timely settlement.
• Work cross-functionally to resolve various internal and external inquiries.
• Create and maintain vendor master files.
• Files, maintains, and distributes accounting documents, records, and reports.
• Assist in month-end, quarter-end, and year-end closing.
• Assist in accounting department projects as needed.
• Other duties as assigned.

MINIMUM REQUIREMENTS:

• High School Diploma or equivalent.
• 3-4 years of accounts payable or general accounting experience.

PREFERRED REQUIREMENTS:

• Associate degree in accounting and or equivalent certification.
• 5+ years of experience in field.
• Experience in Aviation Industry.
• Experience with Quantum software.

The selected applicant will be subject to a background check and drug testing.