909-Damage Restoration - 2035-909 Operations Specialist

909-Damage Restoration - 2035-909 Operations Specialist

Coordinates and schedules appointments for Operations Supervisors and/or Coordinators. Assists with the coordinating, scheduling, and tracking of union personnel, inspector and contractor work activities.  Processes work orders for outside contractor work.  Maintains records of inspection findings, work orders, and contractor work completions.  Reviews, codes and compiles vendor/contractor invoices for approval by supervisor/manager. Prepares documentation to obtain public agency permits.

Visits sites within the Community to observe and report on property conditions. Gathers material for reports, forms, and summaries;  checks against records to secure complete and accurate information.  Under direction, prepares requisitions for contractor services, materials and equipment.

Takes notes and transcribes into letters, reports, memorandums, and other material.  Composes and types form letters of a standardized nature for review by a superior.  Types a variety of materials from draft copy, notes or detailed instructions.

Maintains office files, posts data to records, compiles and computes data from files and other sources in preparing complex reports.  Prepares and maintains moderately complex fiscal, operating and other records.

Provides information to the public concerning rules, regulations and activities of operations departments.  Refers difficult and unusual problems to an appropriate supervisor.

Assists in the preparation and distribution of agendas and supporting materials for department staff and safety meetings.  Takes notes, transcribes, and distributes minutes and related information.