Assistant Bookkeeper-Payroll & HR

The Salvation Army, an internationally recognized non-profit, faith-based organization, has a job opening for Assistant Bookkeeper/Payroll& HR in the ARC – Adult Rehabilitation Center.

We offer competitive benefits including Health, Dental, Vision, and Hearing Insurance plans; Group Life Insurance; Retirement Benefits; Education Assistance; and Paid Time Off.

Job Summary

Assistant Bookkeeper Responsibilities:

Performs specialized clerical and bookkeeping tasks in the recording and maintenance of precise fiscal records and financial data; applies fundamental bookkeeping knowledge and skills to varied bookkeeping tasks such as posting, checking entries, issuing checks, balancing accounts, and preparing financial reports for assigned accounts; prepares and maintains financial records in an accurate, complete, and timely manner ensuring the integrity, security and accountability of the financial records in accordance with established Salvation Army policies, procedures, and state and federal laws.

Payroll Responsibilities:

Knowledge of general practices and procedures of payroll processing. Balances all payrolls to General Ledger.

Human Resources Responsibilities:

Provides guidance on all human resources functions for the Adult Rehabilitation Center including, but not limited to: recruitment, staffing, new hire orientation, employee benefits, employee relations, disciplinary issues, interpretation of policies and procedures, guidance on HR laws including, but not limited to: FMLA, ADA, FLSA, worker’s compensation, etc.

Responds to and assists in completing forms and preparing necessary paperwork to obtain approval for hiring new employees; assists in resolving problems associated with the processing of human resources forms; ensures compliance with departmental human resources policies and procedures.

Coordinates annual benefit open enrollment for the Center; establishes a system to determine when a new employee becomes eligible to receive insurance and pension benefits; acquires completed pension and insurance enrollment forms within established timelines.

Tracks and monitors employee benefit eligibility for all employees and serves as liaison to the ARC Command regarding insurance coverage and pension benefits for employees; notifies the ARC Command when to add or terminate insurance coverage; assists the ARC in processing insurance claims; prepares and receives standard benefit eligibility reports and distributes the same to the ARC to ensure accuracy.

Administrative Responsibilities:

Prepares and maintains the manual human resources record keeping filing system which contains a hard copy of all human resources records including Employee Compensation Information Forms, salary histories, benefit eligibility, etc.; ensures the files are maintained in an organized and efficient manner; ensures accurate and complete human resources records are maintained for all employees.

Inputs data and maintains the Human Resources Information System for system capabilities to be fully utilized while ensuring accuracy and completeness of employee records; produces various reports as requested/required.

Maintains files with medical information, including, not limited to, FMLA, Worker’s Compensation, ADA, or other medical information in a locked file cabinet, separate from all other personnel files.

Uploads various documents to TSAMM and submits to ARC Command for approval, including, but not limited to, New Hires, Promotions, Demotions, Position Changes, Salary Changes, Leave of Absence and Terminations.

Maintains the confidentiality of all human resources and payroll records, and the confidentiality of human resources-related correspondence, conversations, or issues residing in the Center.

Knowledge, Skills and Abilities

Knowledge of the practices and procedures of basic accounting and/or bookkeeping. Knowledge  of  basic  double-entry  bookkeeping  principles  and  practices  of  applications  to accounting transactions. Knowledge of general office practices and procedures. Knowledge of computer spreadsheet software and word processing software. Knowledge, skills and ability to successfully communicate, both verbally and in writing, in the English language. Ability to read and comprehend manuals and written instructions. Ability to maintain the confidential nature of related information. Ability to alphabetize, organize, and maintain various files. Ability to process financial and other documents in compliance with established policies and procedures.

Knowledge of human resources practices and procedures. Knowledge of standard record keeping practices and procedures. Knowledge of the practices and procedures of basic payroll processing. Ability to organize and maintain files of payroll records. Ability to read and comprehend manuals and written instructions. Ability to maintain the confidential nature of human resources related information. Ability to prepare and maintain human resources records in an accurate, complete, and timely manner. Ability to interpret and enforce personnel policies and procedures in a tactful and courteous manner

Education and Experience

Some college and two to five years of progressively responsible experience in a general office environment with accounting and/or bookkeeping responsibilities, minimum of two years of general payroll experience or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities. Two- year degree in Human Resources, business, or management from an accredited school, and five years’ experience working in the human resource field, or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

Licenses and Certifications

None

Physical Requirements and Working Conditions

Ability to meet attendance requirements. Ability to perform mathematical calculations. Ability  to  perform  routine and  complex  mathematical  computations  repeatedly,  rapidly  and accurately. Ability to successfully meet tight deadlines. Ability to type and keypunch information into a computer. Ability to sort and file documents alphabetically and numerically. Ability to operate general office equipment including a telephone, typewriter, computer and adding machine. Ability to efficiently, effectively, and successfully work on multiple projects at the same time. Duties are usually performed seated.  Sitting may be relieved by brief or occasional periods of standing or walking.

Limited physical effort required associated with sitting, walking, standing, lifting, bending, reaching, twisting, pushing, pulling, typing, 75% to 100% of the work time, and carrying light objects (usually less than 25 lbs.) 5-15% of work time.

Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like

Additional Information

All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.

To apply, please select the “Apply Now” icon at the bottom of this posting.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

When an application is selected for review, typically, only applicants who indicate the relevant education and experience requirements, as indicated in the job description for the position, may be considered for job openings. Please FULLY complete the application, answer questions completely, honestly and to the best of your ability. Please also upload a copy of your resume (when available). Those applicants requiring accommodation to the application and/or interview process should contact a representative of the Human Resources Department at the applicable location.

We appreciate your interest in employment opportunities with The Salvation Army!