Office Manager/Accounting Specialist

Location: The Salvation Army Metro Atlanta Area Command

Pay Range: $28.00    

About this opportunity:
Provides primary administrative support to Management Services, including scheduling, internal and external communications and other support related assignments. Receives and responds to questions or problems regarding the management office operations as it pertains to Property, Budget and Finance, Purchasing and Procurement, MAAC HR, and MAAC IT departments; researches information to provide information or resolve problems in a timely manner. Ensures the accomplishment of the various office tasks in the most efficient and effective manner possible. Using Sage Accounting software, performs a variety of accounting functions including financial record keeping and reporting; processes donated funds, billings, invoices, purchase orders, requisitions, checks, check requests, posting of payments and/or deposits. Assists in preparing and reviewing various financial and statistical reports and spreadsheets. 

Key responsibilities:

• Provides primary administrative support to Management Services, including scheduling, internal and external communications and other support related assignments.
• Receives and responds to questions or problems regarding the management office operations as it pertains to Property, Budget and Finance, Purchasing and Procurement, MAAC HR, and MAAC IT departments; researches information to provide information or resolve problems in a timely manner.
• Ensures the accomplishment of the various office tasks in the most efficient and effective manner possible.
• Cross-trains and supports all office assignments concentrating on targeted deadlines and quality standards.
• Prepares various routine and special reports to keep the department head abreast of progress.
• Ensures office operations follow established departmental policies and procedures.
• Procures, prioritizes, and disseminates all office mail to ensure that all mail is processed in a timely and efficient manner; determines which items require special attention and which are routine in nature.
• Researches, complies, interprets, and summarizes information for various reports, spreadsheets, surveys, and special projects, accounts, records, etc. to resolve problems and/or correct documented information; informs appropriate people of discoveries.
• Serves as a liaison for other departments and/or other locations within MAAC seeking information or services from the department head; responds to questions, researches, and provides specific and general information based on the knowledge of the department operations; ensures the accuracy, completeness and timeliness to all information provided; maintains the confidential nature of the position.
  
• Plans, schedules, conducts, and participates in regular and called staff meetings with staff and various outside groups to discuss work priorities, practices, and procedures; resolves operational and personnel problems; provides recommendations for improvements and/or enhancements in office productivity.
  
• Schedules, prepares agendas, back up material, facility and room reservations and set up, along with any other necessary information for meeting items for Advisory Board, and various Advisory Committee meetings.
  
• Provides the necessary management skills to effectively plan for work loads and deadlines; ensures compliance with established policies and procedures.
  
• Provides recommendations to upper management to improve/simplify/stream-line methods and procedures; initiates, explains and enforces new and existing procedures as directed.
  
• Monitors job performance, socialization within the office, employee attitude and interaction with others and overall performance; provides employee with necessary information to correct deficiencies.
  
• Supports upper management through research data retrieval and entry, analysis and evaluation of multiple and complex spreadsheets.
  
• Orders office supplies and ensures that the office supply inventory is maintained at a level to meet the needs of the department; prepares purchase requisitions and orders equipment and any of the special items required for the office operations; reviews office supply catalogs for desired items and ensures items are ordered at an economical price when possible.
• Coordinates routine maintenance and repair of office machines and ensures that office equipment is operated and maintained in compliance with acceptable practices and procedures to ensure long life of equipment; contacts vendors and sale representatives to schedule repairs.
• Assists the department head in the development and compilation of All Metro Atlanta Area Command facilities, Units and Department Annual Budgets for presentations and Approvals before boards, councils and committees along with internal access.
• Develops and maintains a procedure manual for each employee position thereby providing an instruction manual for temporary help or new hires.
• Evaluates and organizes incoming project quotes, Requisitions, Requests, Agreements, Contracts, etc., as they relate to Property, Legal, Finance, and Resource Development, and creates, refines and assigns appropriate TSAMM items of such.
• Using Sage Accounting software, performs a variety of routine and complex clerical accounting functions including financial record keeping and reporting; processes donated funds, billings, invoices, purchase orders, requisitions, checks, check requests, posting of payments and/or deposits.
• Posts and tracks payments to ledgers; tracks balances of the same; ensures appropriate staff remain aware of account balances; opens new account files and closes terminated account files in accordance with established procedures.
• Prepares audit letters after DFB approval and releases audits electronically to DSB for THQ approval.
  
• Receives, records, and deposits cash receipts; prepares daily tabulations and reports of cash receipts; distributes receipts to proper funds; makes daily entries into cash receipts ledger.
  
• Assists in preparing and reviewing various financial and statistical reports and spreadsheets for accuracy and completeness; may prepare schedule of errors.
  
• Applies accurate code numbers to financial documents and batches totals; keypunches information into the computer to generate checks, invoices, reports, spreadsheets, and financial documents.
  
• Researches and reconciles accounts to ensure financial documents, correspondence, invoices, payments, spreadsheets, etc. are accurate; resolves accounting problems with outside personal contacts.
  
• Prepares correspondence regarding the status of accounts and responds to account inquiries; ensures all correspondence is prepared in a professional and tactful manner.
  
• Performs data entry of financial information to prepare spreadsheet and general ledger programs for bookkeeping and reporting purposes.
  
• Maintains accurate and complete files of accounts, statistics, billings, invoices, and donor/client files; develops and maintains departmental files; prepares a spreadsheet for recording expenditures and approvals.
  
• Compiles data and generates various departmental reports and inventory records; monitors incoming reports to ensure accuracy and completeness before processing the same.
  
• Monitors, maintains, and assures all Master Trust Ledger funds and Chesterfield Insurance claims are updated, filed, and accurate reimbursement funds from Territorial HQ via DHQ are
  received, deposited and posted correctly in Metro Atlanta Area Command, Sage Accounting.
  
• Works with staff to research and resolve posting discrepancies or errors.
  
• Reports on changes in financial position/budget variances
• Performs other duties as assigned.

What we are looking for in you:

• Associates degree from an accredited college or university in business, accounting, or related field; and
• Two years of progressively responsible experience working in a general office performing administrative and accounting work, or
• Any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
• Valid State Driver’s License

Physical Requirements and Working Conditions:
Ability to meet attendance requirements. Ability to read, write, and communicate the English language effectively. Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking. Limited amount of physical effort required associated with walking, standing, lifting, and carrying light objects (less than 25 lbs.) 5-10% of work time. Work is performed in a normal office environment where there is little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.

Employee Benefits

• Medical, Dental, and Vision Insurance
• Paid Time Off (PTO) and Holiday Pay
• Life Insurance
• Retirement Plans and more!

Why work for us?
The Salvation Army offers a broad range of career opportunities, particularly targeted toward those motivated by our mission, to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

The Salvation Army strives to do the “Most Good” for its employees by offering a greater sense of purpose in the work performed, by training and mentoring employees and by offering competitive compensation and benefit plans.  Whether employed as a truck driver, administrative support team member or the director of a program, our employees understand at the core of their work is the opportunity to be an integral part of an organization that is Doing the Most Good.

Additional Information:
All employees recognize The Salvation Army is a church and agree they will do nothing as an employee of The Salvation Army to undermine its religious mission.

To apply, click on the “Apply Now” icon at the bottom of this posting.

Application Submittal Period:  3/19/2025 – 4/02/2025

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

When an application is selected for review, typically, only applicants who indicate the relevant education and experience requirements, as indicated in the job description for the position, may be considered for job openings. Please FULLY complete the application, answer questions completely, honestly and to the best of your ability. Please also upload a copy of your resume (when available). Those applicants requiring accommodation to the application and/or interview process should contact a representative of the Human Resources Department at the applicable location.

We appreciate your interest in employment opportunities with The Salvation Army!