Corps Accountant/Personnel Clerk

Location:  Johnson City, TN  

About this opportunity:

Performs computerized double-entry bookkeeping tasks requiring basic knowledge of the principles and practices of fund accounting to record and maintain precise fiscal records and financial data. Applies fundamental accounting knowledge and skills to varied bookkeeping tasks such as posting, checking entries, issuing checks, balancing accounts, preparing financial reports for assigned accounts, and cash handling. Prepares and maintains financial records in an accurate, complete, and timely manner while ensuring the integrity, security, and accountability of Salvation Army financial accounts. Serves as Corps Human Resources representative and provides administrative support. 

Key responsibilities:

Accounting/Bookkeeping (65%)

Posts and maintains a variety of ledgers; enters income, expense, and balance sheet data into computerized financial systems; proofreads entries to verify accuracy, completeness, and integrity; prepares and makes journal entries, balances accounts, and prepares reports.

Transfers totals from ledger accounts to routine financial statements; prepares Income & Expense Statement, Balance Sheet, Bank Reconciliation, Mileage, Self-Denial, Accounts Receivable and Payable Reports, etc.

Prepares and balances bank reconciliations and copies financial statements from computer printouts to required forms. Prepares finance reports for the finance committee.

Generates complex financial documentation and technical reports.

Participates in the preparation of the budget; prepares budget workbook; reviews budget with management and performs adjustments as requested.

Maintains checking accounts by making daily deposits, tracking bank balance, and reconciling accounts; follows up with the bank to resolve errors; maintains a complete file of deposit slips and canceled checks. Prepares and tracks offering deposits.

Posts and maintains accounts payable ledger; receives, dates, stamps, obtains approval stamp, and codes all invoices; matches invoices with appropriate backup paperwork and purchase order; enters data into the accounts payable system; runs reports weekly to determine bills that are due; enters cash payments into the computer; runs checks, Scan checks into CDS system records disbursements in all cash ledgers, and distributes checks. Performs inventory and orders supplies.

Receives, records, and deposits cash receipts; prepares daily tabulations and reports of cash receipts; distributes receipts to proper funds; makes daily entries into cash receipts ledger; makes adjusting entries as necessary i.e., voids checks and bank charges, etc.; prepares checks for deposit; reconciles bank balance to book balance.

Classifies receipts and disbursements per established codes; maintains billing and posting of charges and credits to accounts; prepares summary reports.

Prepares weekly (or otherwise) payables reports for officers.

Posts payments of expenditures; issues checks as necessary; maintains specified fund accounts and verifies daily deposits.

Aids in performing routine audits; prepares audit work papers; assembles and prepares records for presentation to auditor; answers auditor questions as necessary; prepares a response to items in the audit report.

Ensures that bookkeeping for grants and targeted donations is accurate and compliant with regulations, policies, and procedures. 

Informs management of concerns regarding unwise spending, noncompliance, and other matters directly to supervisors immediately and/or divisional headquarters finance department secretary, as circumstances best dictate.

Human Resources (30%)

Leads the coordination of human resource functions, such as preparing all paperwork for new hires, terminations, accidents, and injuries. Reviews and completes payroll. Works with Corps Officers on problem-solving, completing and submitting documentation, recommendations, and suggestions.

Provides clerical HR support to the Corps Officer. Creates and manages TSAMM documents and actions ensuring accuracy before submitting to CFB. Provides information requested by DHQ. Assists with retrieving and preparing information for Corps audits.

Sets up human resources files for all new employees of the division. Maintains an organized human resources filing system that contains a hard copy of all human resources records including exempt and non-exempt employee information forms, salary histories, benefit eligibility, and I9 forms. Ensures personnel files are always secure and confidential.

Prepares and processes employee records and payroll; collects employee time sheets; records hours on worksheets and balances the same; serves as liaison to the payroll administrator.

Assists with the recruiting and on-boarding processes by creating and posting job requisitions. Reviews and monitors employment applications. Processes new hires and terminations with accuracy, completeness, and compliance with established policies and procedures. 

Ensures all personnel and payroll records, personnel-related correspondence, salary data, conversations, and personnel matters are confidential.

Prepares and distributes employment verification correspondence confirming past employees’ date, position title, and salary; completes requests for employment verifications according to divisional policies and procedures. Assists in the E-Verify process for potential employees, regular, volunteers, and seasonal.

Tracks and monitors employee benefit eligibility; serves as liaison to Divisional Headquarters regarding human resources, payroll, risk, and benefits issues. Assists with processing insurance claims; leave requests, and incident reports.

Other Responsibilities (5%):

Serves as backup administrative support as needed for the Christmas season. May perform secondary non-bookkeeping clerical functions in addition to normal bookkeeping duties. 

Performs other related work as required.

What we are looking for in you:

Bachelor’s degree from an accredited college or university in accounting, bookkeeping, business, or related field

And

Two years of experience in the performance of increasing complex bookkeeping work utilizing a computerized accounting system (Sage preferred) with some exposure to double-entry fund accounting; Two years of experience working in the human resource field doing administrative HR office support work.

Or

Any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

Valid State Driver’s License

Physical Requirements and Working Conditions:

Ability to meet attendance requirements.

Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.

Limited amount of physical effort required associated with walking, standing, lifting, and carrying light objects (less than 25 lbs.) 5-10% of work time.

Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.

Employee Benefits

• Medical, Dental and Vision Insurance
• Paid Time Off (PTO) and Holiday Pay
• Life Insurance
• Retirement Plan and more!

Why work for us?

The Salvation Army offers a broad range of career opportunities, particularly targeted toward those motivated by our mission, to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

The Salvation Army strives to do the “Most Good” for its employees by offering a greater sense of purpose in the work performed, by training and mentoring employees and by offering competitive compensation and benefit plans.  Whether employed as a truck driver, administrative support team member or the director of a program, our employees understand at the core of their work is the opportunity to be an integral part of an organization that is Doing the Most Good.

Five values at the heart of everything we do…We are…

• Passionate
• Compassionate
• Uplifting
• Brave
• Trustworthy

Additional Information:

All employees recognize The Salvation Army is a church and agree they will do nothing as an employee of The Salvation Army to undermine its religious mission.

To apply, click on the “Apply Now” icon at the bottom of this posting.

Application Submittal Period:  3/17/2025 – 3/31/2025

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

When an application is selected for review, typically, only applicants who indicate the relevant education and experience requirements, as indicated in the job description for the position, may be considered for job openings. Please FULLY complete the application, answer questions completely, honestly and to the best of your ability. Please also upload a copy of your resume (when available). Those applicants requiring accommodation to the application and/or interview process should contact a representative of the Human Resources Department at the applicable location.

We appreciate your interest in employment opportunities with The Salvation Army!