Accountant II

The Salvation Army, an internationally recognized non-profit, faith based organization, has a job opening for a Accountant II in the Finance department at North Texas Area Command, located in Dallas, TX.

Job Summary:

Performs tax processing, accounting functions and reconciliations; reviews the systems established to ensure compliance with those policies, plans, procedures, laws and regulations; administers, organizes, and processes AP & AR transactions; serves as a liaison for other departments, service unit reps and/or other locations seeking information pertaining to financial activity; reviews the systems established to ensure compliance with those policies, plans, procedures, laws and regulations.

 

 

Essential Functions:

This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this position. The incumbent may be requested to perform job-related responsibilities and tasks other than those stated in this job description.

 

 

Accounting (65%)

Develops a good understanding of the accounting system to ensure accurate and efficient recording of information pertaining to the Accounts Payable processes, Journal entries and reconciliations.

 

Prepare monthly journal entries to reflect financial activity, perform duties necessary for journal integration into the Accounting System; reviews maintain and reconciles various General ledger accounts.

Performs full cycle Accounts Payable and Accounts receivable functions.

 

Verifies information and data of financial reports and investigates any discrepancies or lack of information and makes necessary corrections as needed; reviews accounting system batches to ensure accuracy for posting.

 

Initiates accounting system processes to compile, review, and analyze trial balance/accounts for integrity before closing the books monthly and annually; ensures proper accounting of all journal entries into the General Ledger.

 

Oversees and ensures the accurate and timely completion in the generation, reconciliation, and review all ledger accounts and taxation reports for accuracy monthly; works with local units accounting personnel in preparing and updating vendor taxation records.

 

Monitors the Chart of Accounts for various general ledger accounts and requests updates and makes amendments where necessary.

 

Communicates and coordinates with Divisional Consolidators and Finance Director during the FASB ‘roll- up’ compilation process, including but not limited to entering data, preparation of schedules and worksheets, ensuring the work is carried out consistently with the direction and guidelines provided.

 

Compiles and analyzes fiscal closing statements including required reports and statements and monthly closing for each location, including required reports and statements; ensures the accuracy and completeness of the same.

 

Performs duties necessary for Service Unit journal integration into the Great Plains Accounting System; reviews and reconciles Service Unit Bank Reconciliations.

 

Generates monthly Trust report for Service Units. Reviews and records monthly activity into Service Unit Ledger and distributes to local service unit representatives.

 

Reviews, reconciles, and prepares donation information sheets for weekly Blackbaud deposit. Prepares Bank Reconciliation as needed for the Area Command Operating account.

 

Prepares journal entries as requested by the Finance Director, and maintain files of the same.

 

 

Accounts Payable & Vendor Taxation (20%)

Accrues approved payables in the Great Plains accounting system, charging appropriate General Ledger accounts for the nature of the expense.

 

Receives and processes invoices for payment; secures appropriate approval on all invoices; reviews invoices, vouchers and check requests for accuracy and completeness; ensures that required supporting documentation and detail are received; verifies sales tax exemption is granted on all Invoices; calculates and takes discounts when applicable, ensures all items are in adherence to Salvation Army policy; files open invoices for reference and payment.

 

Monitors and coordinates with Area Command Accounts Payable staff payment of financial transactions in area of responsibility; ensures accurate and timely processing and payment.

 

Maintains Vendor files; updates vendor payment terms; discounts; addresses and contact information as necessary; communicates effectively with new and existing vendors and responds to vendor inquiries.

 

Receives, reviews, processes and archives W9 forms from vendors across the Texas Division; communicates with local units regarding missing, incomplete, or inaccurate data as it relates to W9 forms.

 

Reviews and approves in the Great Palins accounting system all new vendors established by all Texas accounting entities; performing IRS TIN matching, and class ID verification; to ensure records are accurate for annual tax reporting.

 

Prepares necessary materials for internal and external auditors.

 

Payroll Support (10%)

Coordinates information between the Payroll and Pension Administrators, Risk Management department and Human Resource Staff to process employee benefit changes and payroll changes.

 

Enforces, interprets and explains payroll policies and procedures; assists in review and maintenance of the Payroll SOP.

 

Manages, assigns, communicates, and troubleshoots all HRIS user credentials for Officers and employees. Manages location access and roles for Officers, supervisors and employees to review Time & Attendance records and to add or delete mis-punches; polls time clock in HRIS system as needed.

 

Verifies attendance, hours worked, and pay adjustments; posts information to designated records; enforces Salvation Army policies with regards to paid time off.

 

Reviews times sheets, monitors and updates time off requests for employees; notifies supervisors of upcoming unapproved absences; coordinates employee and supervisor training in use of HRIS PTO and timecard approval.

 

 

Audit Preparation (5%)

Supports audits and general accounting requests for documentation on vendors, invoices, taxes and reconciliation of accounts payable ledgers, and depreciation schedules to the general ledger and financial statements.

 

 

Other Responsibilities:

Provides support and participates in cross training in other accounting and finance functions.

Applies necessary management skills in order to effectively plan for workloads and deadlines; ensures compliance with established policies and procedures.

Maintains open communication with office staff and supervisors; ensures the department head is informed of problems, special situations, and developments within the office.

Provides recommendations to upper management to improve/simplify/stream-line methods and procedures; initiates, explains and enforces new and existing procedures as directed.

Participates in continuing education opportunities, conferences and seminars to enhance professional growth and encourages/supports continuing education of staff.

Travels as requested to represent The Salvation Army both Area Command, Division and Territory wide for trainings and conferences.

Provides accounting support as needed during times of Disaster. Performs other special projects and duties as assigned.

 

 

Materials and Equipment:

Computer/Laptop General Office Equipment Adding Machine

 

 

Knowledge, Skills and Abilities:

Knowledge of the practices and procedures of basic accounting, general business administration, and general office practices and procedures.

Knowledge of IRS 1099 regulations, processes and deadlines Skill in daily application of practical accounting and bookkeeping.

Skill in maintaining databases ensuring accuracy and completeness of data.

Skill to apply analytical and problem-solving methods and to interpret and understand financial documents.

Ability to build and maintain effective working relationships with Salvation Army officers and employees, and professionals in the community.

Ability to apply attention to detail and to perform assigned work at a level of proficiency, maintaining high standards of productivity and accuracy.

Ability to use judgment and initiative in planning, organizing, directing and performing the work of assigned areas of responsibility.

Ability to maintain confidentiality of financial records.

Ability to process financial documents in compliance with established policies and procedures. Ability to prepare and maintain reports in an accurate, complete, and timely manner.

Ability to perform routine and complex mathematical computations in an accurate manner. Ability to present a positive and professional image of The Salvation Army.

Ability to follow both verbal and written instructions.

 

 

MINIMUM QUALIFICATIONS REQUIRED:

Education and Experience:

Associate’s degree from an accredited college or university in Accounting, Finance, or a related field,

 

and

 

Three years progressively responsible experience administering accounting and/or tax reporting functions for an organization

 

and

 

Microsoft Business Solutions (Great Plains) Experience, Advanced Excel Skills, and IRS tax knowledge (preferred)

 

or

 

any equivalent combination of training and experience, which provides the required knowledge, skills, and abilities.

 

 

Certifications:

Valid Driver License (preferred)

 

 

Physical Requirements:

Ability to meet attendance requirements. Ability to type and perform data entry.

Ability to perform mathematical calculations.

Ability to operate various general office equipment including a telephone, typewriter, computer, fax machine and adding machine.

Ability to concentrate and pay close attention to detail with constant breaks in concentration associated with answering phones, or speaking to persons requiring assistance.

Ability to read, write, and communicate in the English language.

Ability to communicate clearly both orally and in writing in an effective and professional manner including the providing of clear instructions to employees.

Ability to work under the pressure of deadlines and time constraints.

Ability to apply discretion and independent judgment and exercise confidentiality.

Ability to conduct all duties in accordance with the ministry of the organization and its Christian principles; conducts all communications and job duties with the highest level of professionalism.

Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.

Ability to travel when needed to accomplish assigned job duties.

Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 80 lbs.).

 

 

Working Conditions:

Work may be performed in an office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like but not limited to the office environment with the exception of travel conditions.

 

 

 

All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.

When an application is selected for review, typically, only applicants who indicate the relevant education and experience requirements, as indicated in the job description for the position, may be considered for job openings. Please FULLY complete the application, answer questions completely, honestly and to the best of your ability. Please also upload a copy of your resume (when available). Those applicants requiring accommodation to the application and/or interview process should contact a representative of the Human Resources Department at the applicable location.

We appreciate your interest in employment opportunities with The Salvation Army!