Assistant Real Estate Transaction Coordinator and Office Assistant

Summary:
We are seeking a highly organized and motivated Assistant Real Estate Transaction Coordinator and Office Assistant to join our dynamic team. This individual will play a crucial role in supporting our real estate transactions and managing various office responsibilities. The ideal candidate will have strong communication skills, attention to detail, and a passion for real estate.

Key Responsibilities:

• Assist the Transaction Coordinator with the preparation and management of real estate transaction documents, ensuring accuracy and compliance.
• Coordinate communication between clients, agents, lenders, and other parties involved in transactions.
• Maintain and organize files, documents, and records, both digital and physical, ensuring confidentiality and efficiency.
• Schedule appointments, meetings, and property showings, providing necessary reminders and follow-ups.
• Daily office operations, including answering phones, greeting clients, and handling inquiries.
• Input and maintain data in the Customer Relationship Management (CRM) system.
• Assist with marketing efforts, including social media management, creating flyers, and maintaining property listings.
• Provide general administrative support, including document preparation, filing, and overseeing office supplies.
• Collaborate with the real estate team to ensure deadlines are met and client satisfaction is achieved.
• Build rapport with the prospective buyer, answer questions, take them through the discovery process and the real estate and resort amenities with enough information to generate further interest
• Utilize lead management software (Lasso/A360) to manage and nurture leads through a series of follow-up to maintain continuous engagement and uncover incremental sales
• Address Sales Agent issues as needed.

Qualifications:

• High school diploma or equivalent; additional education in business or real estate is a plus.
• Previous experience in real estate, transaction coordination, or administrative support is preferred.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills, with a friendly and professional demeanor.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with real estate software and CRM systems.
• Ability to work both independently and as part of a team in a fast-paced environment.
• A valid Idaho real estate license is a plus but not required.

Benefits:

• Competitive salary based on experience.
• Opportunities for professional development and growth within the company.
• Positive work environment in a scenic resort location.
• Health benefits and paid time off.

LANGUAGE SKILLS:

• Fluent in English.

MATHEMATICAL SKILLS:

• Ability to do basic arithmetic.

REASONING ABILITY:

• Ability to identify problems and derive possible solutions.

PHYSICAL DEMANDS: 

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Frequent bending, climbing, kneeling squatting, twisting/turning from waist and pushing/pulling objects.
• Will be working with hands and fingers, lifting and moving objects up to 25 pounds horizontally and vertically on a regular basis.
• Near and far vision as well as good depth perception and color vision are important. Frequent use of senses.
• Ability to stand or sit for long periods of time.
• able to work in fluctuating temperatures.

WORK ENVIROMENT

The work environment characteristics described here are reprehensive of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.       

• Weekend and holiday work will be required
• Hazardous Weather