Business Office - Accounts Payable Specialist

As the second-largest independent Catholic university in New England, and one of the fastest-growing private doctoral institutions in the U.S., Sacred Heart University is a national leader in shaping higher education for the 21st century. SHU offers nearly 90 undergraduate, graduate, doctoral and certificate programs on its Fairfield, Conn., campus. Sacred Heart also has a campus in Dingle, Ireland, and offers online programs. More than 10,000 students attend the University’s eight colleges and schools: Arts & Sciences; Communication, Media & the Arts; Social Work; Computer Science & Engineering; Health Professions; the Isabelle Farrington College of Education & Human Development; the Jack Welch College of Business & Technology; and the Dr. Susan L. Davis, R.N., & Richard J. Henley College of Nursing. Sacred Heart stands out from other Catholic institutions as it was established and led by laity. 

Sacred Heart University is a contemporary Catholic university rooted in the rich Catholic intellectual tradition and the liberal arts that cultivates students to be forward thinkers who enact change—in their own lives, professions and in their communities. SHU upholds a universal perspective, welcoming and valuing diverse faith traditions, including those from religious and nonreligious backgrounds. This catholicity, which is the basis of inclusivity, enriches dialogue, deepens understanding and strengthens our commitment to creating a more compassionate and just world.

The Princeton Review includes SHU in its Best 388 Colleges–2023 Edition, and Best Business Schools–2023 Edition. Sacred Heart is home to the award-winning, NPR-affiliated radio station, WSHU, a Division I athletics program and an impressive performing arts program that includes choir, band, dance and theatre. www.sacredheart.edu 
 
To apply

Only applications submitted through the official Careers at SHU site will be accepted for employment consideration. If you are viewing this job advertisement through a different site, please visit Careers at SHU to submit a formal application.

Qualified candidates are invited to submit a complete application and resume via our online application system. A cover letter or statement of interest is also preferred for all staff positions.

Sacred Heart University complies with all federal and state employment laws and regulations. Applicants must be lawfully authorized to work for any employer in the United States. We are unable to sponsor or take over sponsorship of an employment Visa for this position.

Position Summary

This position processes the disbursements of University funds in accordance with policies and budgetary limitations. 

Principal Duties & Responsibilities

• Process university invoices, reconcile discrepancies, prepare payments, and maintain accurate records. 
• Ensure the timely payment processing of paper checks and electronic payments, including student account refunds.
• Manage process for student account refunds processed through accounts payable.
• Responsible for researching outstanding checks and sending follow-up emails prompting recipients to act on outstanding checks in accordance with the escheatment schedule.
• Retrieve documentation upon request during year-end audit.
• Monitor the accounts payable inbox and respond to inquiries in a timely manner.
• Work and interact closely with Business Office personnel and all university personnel while maintaining a high degree of confidentiality.
• Reconcile vendor statements.
• Administrative responsibilities related to Sacred Heart University’s e-procurement systems, including SHU eBuy and Concur expense. These duties involve monitoring email support to assist staff and faculty inquiries, as well as reviewing reports for accuracy and compliance with University policies.
• Ability to process and follow-up on priority items.
• Collaborate with IT to address any system issues or upgrades related to accounts payable software.
• Special projects as assigned.

Knowledge, Skills, Abilities & Other Attributes

• High School Diploma required.
• Associate degree preferred.
• 3-5 years' experience in a similar role.
• Proficient in Excel and MS Word.
• Energetic and positive attitude, great team player.
• High degree of accuracy and attention to detail.
• Excellent interpersonal, communication, customer service, problem-solving, and organizational skills.
• Knowledge of accounting software programming is preferred.

This job posting provides an overview of the role's general nature and expected tasks. It is not meant to be a comprehensive list of all duties performed. The university reserves the right to modify or reassign job responsibilities at any time. This posting description does not constitute an employment contract, either explicit or implied.