Information Technology - Business Unit Manager

As the second-largest independent Catholic university in New England, and one of the fastest-growing private doctoral institutions in the U.S., Sacred Heart University is a national leader in shaping higher education for the 21st century. SHU offers nearly 90 undergraduate, graduate, doctoral and certificate programs on its Fairfield, Conn., campus. Sacred Heart also has a campus in Dingle, Ireland, and offers online programs. More than 10,000 students attend the University’s eight colleges and schools: Arts & Sciences; Communication, Media & the Arts; Social Work; Computer Science & Engineering; Health Professions; the Isabelle Farrington College of Education & Human Development; the Jack Welch College of Business & Technology; and the Dr. Susan L. Davis, R.N., & Richard J. Henley College of Nursing. Sacred Heart stands out from other Catholic institutions as it was established and led by laity. 

Sacred Heart University is a contemporary Catholic university rooted in the rich Catholic intellectual tradition and the liberal arts that cultivates students to be forward thinkers who enact change—in their own lives, professions and in their communities. SHU upholds a universal perspective, welcoming and valuing diverse faith traditions, including those from religious and nonreligious backgrounds. This catholicity, which is the basis of inclusivity, enriches dialogue, deepens understanding and strengthens our commitment to creating a more compassionate and just world.

The Princeton Review includes SHU in its Best 388 Colleges–2023 Edition, and Best Business Schools–2023 Edition. Sacred Heart is home to the award-winning, NPR-affiliated radio station, WSHU, a Division I athletics program and an impressive performing arts program that includes choir, band, dance and theatre. www.sacredheart.edu 
 
To apply

Only applications submitted through the official Careers at SHU site will be accepted for employment consideration. If you are viewing this job advertisement through a different site, please visit Careers at SHU to submit a formal application.

Qualified candidates are invited to submit a complete application and resume via our online application system. A cover letter or statement of interest is also preferred for all staff positions.

Sacred Heart University complies with all federal and state employment laws and regulations. Applicants must be lawfully authorized to work for any employer in the United States. We are unable to sponsor or take over sponsorship of an employment Visa for this position.

Position Summary

The Business Unit Manager will assist in managing and controlling the operating and capital budgets within the IT division. This includes providing strategic advice for the formulation of the annual budget in collaboration with senior staff members. Additionally, the Business Unit Manager will ensure that all University-required procedures for the control of financial resources, records, and accountability are met. These controls are outlined in the University Financial and Administrative Policy and Procedure Manuals.

Principal Duties & Responsibilities

Financial Oversight & Internal Controls:

• Oversee internal controls for financial resources, records, and accountability.
• Ensure compliance with budget requirements through reviews and evaluations.
• Manage contract processing and approval workflow to include legal review, ensuring compliance with our policies and procedures.

Budget Development & Coordination:

• Provide guidance and technical assistance to IT for budget preparation.
• Collect, review, and ensure division budget data aligns with department needs.
• Formulate and submit the overall department budget; recommend adjustments to maintain department operations.
• Develop justifications and addendums in line with objectives set by the VP of IT.

Finance & Accounting Coordination:

• Collaborate with the Finance division on IT-related accounting, journal entries, and reconciliation issues.
• Manage IT billing, invoicing, chargebacks, and auditing for all related services.
• Ensure accuracy of IT invoices, review for correct rates, resolve discrepancies with vendors, and process payments through AP.

Chargebacks & Vendor Payments:

• Prepare and reconcile monthly and yearly IT chargebacks for various services (e.g., Verizon, SHUPad, Laptop).
• Process payments and journal entries for outside vendors and IT-related services.
• Oversee P-card purchases and payments for IT services.

Staffing & Human Resources Support:

• Assist in hiring processes for full-time staff, student workers, graduate assistants, and contractors.
• Maintain and update IT organizational charts.

Administrative Management:

• Organize and manage administrative functions of the IT department.
• Coordinate special events for the VP of IT and IT staff.
• Ensure office and kitchen supplies are stocked and available.

Other Duties:

• Provide support for additional administrative services as requested or required.

Knowledge, Skills, Abilities & Other Attributes

• Bachelor’s degree in Business Administration, Accounting, or a related field preferred.
• Two to four years in budget preparation, analysis, and accounting.
• Ability to effectively interact with departmental staff, campus, and outside community.
• Ability to effectively communicate orally, in writing, and electronically.
• Ability to complete assignments given on a project basis, meeting established deadlines.
• Ability to maintain accuracy and attention to detail in a fast-paced environment of changing priorities.
• Ability to work independently and prioritize responsibilities.
• Proficiency in Microsoft products, especially Excel.  
• Knowledge of billing structures for IT-related services.
• Must be customer service friendly.

Unusual Working Conditions

May be required to work during off hours/weekends and respond to any IT emergencies escalated to this role.

This job posting provides an overview of the role's general nature and expected tasks. It is not meant to be a comprehensive list of all duties performed. The university reserves the right to modify or reassign job responsibilities at any time. This posting description does not constitute an employment contract, either explicit or implied.