Resident Camp Executive Director

Imagine being part of one of the most respected human services organizations in the world—a place where your work positively influences the lives of others, a place where you thrive in a values-based environment, a place where you are building a better future for yourself and your community.

General Function: 

Under the direction of the Group Vice President and in harmony with the mission and purpose of the established policies and goals of the YMCA of the Virginia Peninsulas, the Resident Camp Executive Director is responsible for the oversight and success of a multi-faceted, safe, quality, resident camp at Camp Kekoka. Key areas of responsibility include: build/maintain a robust center advisory board while partnering with the APYC Board of Directors, grow the camp’s Annual Giving Campaign, and build community relations/partnerships, and provide leadership and direction to programs at the Northern Neck Family YMCA. The Resident Camp Executive Director ensures regulatory compliance, training, and risk management in the area of programmatic safety. Major emphasis and responsibilities must be in the areas of budget, community relationships, board and staff development, philanthropy, and program growth. 

Qualifications:

1. Bachelor’s Degree or equivalent experience preferred in a related field.  Y-USA Multi-Team Leader Certification (or equivalent) required within two years and must begin working towards certification within 6 months.
2. Minimum of five or more years of experience in business operations, community involvement, relationship building, program/business line development, staff selection, development and multi-site experience preferred.
3. Experience with resident camp and American Camp Association (ACA) guidelines.
4. Certification as a Course Supervisor in the camp Challenge Course is required within 90 days of employment and maintained thereafter. Portfolio of 200 facilitation hours logged is preferred.
5. Strong skills in fiscal management and financial development including annual campaign required.
6. Highly motivated with the consistent ability to meet or exceed goals, cultivate and retain members, volunteers, and program participants.
7. Ability to quickly build rapport and develop effective relationships with members, volunteers, program prospects and others to achieve goals.
8. Demonstrated ability to multi-task and adapt to changing contexts and priorities.
9. Strong analytical and critical-thinking skills with the ability to identify and leverage relevant data to use in planning and decision-making.
10. Ability to understand, adapt to and interact with diverse people, teams, perspectives, and cultures.
11. Proficient in using email, Internet, and other PC-based applications (e.g. Microsoft Office, customer service/tracking applications) with the ability to learn and adapt to new technology.
12. Medical Administration Training (MAT) Certification is attained within the first 60 days of employment and maintained thereafter.
13. Certification in CPR/ First Aid/AED/02 required within 60 days of hire.
14. Complete and maintain required trainings to include: New Employee Orientation (NEO), Bloodborne Pathogens, Child Abuse Prevention (CAP), and Sexual Harassment.
15. Satisfactory completion of a criminal background check and Child Protective Services check.

Essential Functions:

• Supports the mission, vision, and goals of the YMCA.
• Actively participates in association task forces, committees and/or other groups to promote center unity through association policies, strategies, and goals.

Development/Fundraising:

• Assists with the establishment of annual giving, major gifts, and/or endowment association goals, and achieves annual campaign goal (and capital and endowment campaign goals as needed) through the implementation and delivery of best practices.
• Develops and maintains relationships with current and potential funding sources, both private and public.
• Understands the pressing community needs and generates support for our cause and proven solutions for meaningful, enduring impact and stronger communities. 

Board Development

• Engages, recruits and develops key community leaders for the Center Advisory Board. Maintain contacts with political, business, and civic leaders, as well as community groups and schools to develop a solid volunteer structure.
• Collaborates with volunteer-led Center Advisory Board and committees to educate the community about the work of the YMCA and its mission. 
• Effectively manages the partnership with APYC to include coordination of activities, property management and proactive communication and problem solving.
• Represents and promotes the YMCA in the local community and develops positive working relationships with other organizations, businesses, and governmental entities. Develops and maintains collaborative relationships with community agencies in service delivery area.

Fiscal Management

• Manages/provides oversight to the center budget, managing to/within revenue and expense targets.
• Prepares and updates revenue and expense forecasts to center budget as needed.

Program Development/Administration

• Leads Camp Kekoka team to organize, plan, promote and schedule programs and events such as retreats and seasonal festivals to assist in center retention efforts.
• Review and evaluate all programs to determine participant needs and possible areas of improvement or growth.
• Works closely with YMCA Centers, county Department of Social Services and school officials to expand the programs reach in the community.
• Develops and maintains collaborative relationships with community agencies in service delivery. This includes, but is not limited to school, principals, officials and church personnel.

• Oversees the management of payments by the parents/guardians of Camp Kekoka participants.
• Ensures responsible purchasing, care, maintenance, and storage of Camp Kekoka program supplies and equipment.  
• Provides leadership and direction to programs at the Northern Neck Family YMCA.

Risk Management & Program Quality/Growth

• Achieves all established goals and objectives set forth in the strategic plan as well as association goals, including net promoter scores.

• Ensures all YMCA standards and best practices are implemented and followed.  Applies YMCA policies and procedures, including those related to best practices, emergency procedures, medical and disciplinary situations, and child abuse prevention.
• Ensures all staff members are properly trained and prepared for emergency situations. This includes implementing and following training requirements in addition to ensuring proper reporting of all incidents/accidents according to risk management procedures.
• Ensures the safety and maintenance of high-quality facilities, grounds, and equipment.
• Ensures staff team has system in place to monitor and maintain staff member certifications and expirations. This includes US Boat Safety, High Ropes Facilitator and CPR/AED/FA/O2.

Team Leadership 

• Provides leadership to all staff members. Recruits, hires, develops, motivates, and retains a committed team passionate about the YMCA's mission, safety and service to members.
• Provides leadership to all staff members to create and maintain meaningful and impactful relationships with the members, program participants, volunteers and community leaders. 
• Holds regular one-on-one meetings with all staff members to learn about, gauge satisfaction, and provide career development coaching/training.
• Ensures all members, guests, and program participants are in a safe environment and actively follow Center Emergency Operations Plan (EOP).
• Carry out other duties as deemed necessary by the Groups Vice President and Chief Operations Officer.

YMCA Leadership® Competencies (Multi-Team Leader):

Engaging Community, Communication & Influence, Inclusion, Collaboration, Emotional Maturity, Critical Thinking & Decision Making, Developing Self & Others, Philanthropy, Change Leadership, Fiscal Management.

Supervisory Responsibilities:

• Carries out supervisory responsibilities in accordance with YMCA policies and applicable laws.
• Responsibilities include interviewing, hiring, and training employees, planning, assigning, and directing work of seasonal, part-time and full-time staff.
• Teaches and supports positive conflict management among key leaders.
• Develops annual benchmarks that address goals and objectives of the Center and the Association.

Skills and Ability Requirements:

1. Ability to read, analyze and interpret documents. 
2. Ability to respond effectively to inquiries or complaints. 
3. Ability to apply mathematical concepts to practical situations.  Must be able to apply mathematical operations to such tasks as budget preparation and program planning.
4. Ability to reason and define difficult problems with limited direction as to means and results. 
5. Ability to meet the physical demands of this position, which include mobility for touring facilities, travel to conferences, and participating in promotional and special events sponsored by the Association.
6. Ability to work and guide others through problem solving and center management.
7. Ability to work weekends through the off season and 8 weeks of summer camp.

Effect on End Result:

1. A high degree of member satisfaction in resident camp programming is achieved, as measure by NPS and other KPIs.
2. High quality, safe resident camp programs that meet/exceed Virginia licensing standards.
3. Continued growth of the budget and sustainable program enrollment.
4. Increased utilization of volunteers in YMCA programs.
5. The effectiveness of the center advisory boards and board committees.
6. Achievement of Center and Association operating objectives.
7. Achievement of the annual giving campaign goal.
8. Development of an effective and efficient staff committed to the success of the center.
9. Staff are well trained and are viewed as positive role models for children within our care.

Excellent benefits, including 12% retirement upon meeting the requirements of the National YMCA Retirement Fund.  65% employee paid health/dental insurance, FSA, $25,000 Life/AD&D policy, vacation and sick leave.  Includes YMCA Family Membership.