Staff Assistant

As a Fortune 500 company, Packaging Corporation of America (PCA) is an ideas and solutions company.  Our corrugated packaging business seeks to be the leader in helping our customers — large and small — package, transport and display products of all kinds.  Our white paper business delivers Paper With Purpose by providing the highest level of customer service and operational excellence.  We have approximately 15,000 team members in more than 100 locations in the United States that strive to meet the local needs of our customers.  Our mission is to serve the needs of our customers, today and tomorrow, with products and services that exceed expectations for performance and environmental responsibility.

People • Customers • Trust

Responsible for providing administrative support to an assigned department(s) or manager(s).

PRINCIPLE ACCOUNTABILITIES:

Provide daily administrative support which includes receiving, sorting, and delivering all incoming correspondence (mail, FedEx, fax), answering incoming phone calls, greeting guests, assisting co-workers with requests for information, ordering office supplies, maintaining an organized filing system in soft or hard format as necessary, and/or preparing and distributing departmental reports.

Assist with on demand tasks and projects.

Make travel arrangements as necessary including coordinating flight, ground transportation, hotel reservations, tracking reservation changes, and providing accurate figures for expense reporting.

Provide administrative support for all department staffing changes (new hires, terminations, transfers, promotions, etc.).  This includes coordinating all necessary documents, ordering company credit and phone cards, arranging for necessary work items (computer, office space, business cards, supplies), and maintaining current departmental schedules and contact lists for the department. 

Provide support for meetings such as room reservations, meals, and meeting equipment.

Utilize various software packages (i.e. Word, Excel, PowerPoint) to produce high quality reports, presentations, departmental correspondence, financial schedules, and other documents.

BASIC QUALIFICATIONS:

High School diploma or GED. 

3+ years’ previous work experience in a business environment. 

Computer proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.

Previous work experience as a member of a team, or a strong understanding of the importance of open communication and information sharing between team members.

Ability to work flexible hours or overtime as needed.

Must be authorized to work in the U.S.

PREFERRED QUALIFICATIONS:

Some college or administrative training.

KNOWLEDGE, SKILLS & ABILITIES:

Strong attention to meeting and exceeding expectations.

Strong organizational skills with the ability to handle numerous details, deadlines, and requests.

Ability to work in a fast paced, deadline-oriented environment, prioritize assignments, and handle multiple projects and/or requests concurrently.

Strong attention to detail.

Strong verbal and written communication skills with the ability to effectively communicate with individuals throughout the company on departmental procedures, policies, and requests for information.

All qualified applicants must apply at Careers.packagingcorp.com to be considered.

PCA is an Equal Opportunity Employer – Veterans/Disabled and other protected categories.