Accounting Manager

Assist with Income Audit functions; Assist with monthly closing, including preparation of monthly standard journal entries, reconciliation of balance sheet accounts, and maintenance of balance sheet reconciliation schedules. Reconcile daily credit card and cash deposits & maintain daily cash balances.  Be prepared to perform the functions of all essential tasks of other office staff in their absence; must be computer literate and proficient with Excel and Word Software.

Essential: 

1. High School degree or equivalent

2. Two to five years previous experience in preferably in hotel or accounting industry.

3. Ability to accurately compute mathematical calculations.

4. Ability to use Windows-based computer systems; Property Management Systems.

5. Proficiency in Excel and Word software.

6. Proficiency in reading and writing in the English language.

7. Experience in guest contact/guest relations. Comfortable with public speaking.

8. Prior cash handling experience.

9. Positive can do attitude.

10. Self-starter.

11. Strong organizational and time management skills needed.

12. Work without direct daily supervision.

13. Proficiency in communicating and training line level staff in proper procedures.

14. Enforce hotel’s standards, policies and procedures with all levels of hotel staff.

15. Prioritize and organize work assignments.

16. Maintain clear and accurate records for all adjustments required and errors detected.

17. Maintain basic service standards of phone etiquette.

Desirable:

1. College degree in accounting or hospitality management.

2. Three years previous experience in an accounting management position.

3. Familiar with Property Management Systems and Micros software, Inventory systems (Adaco), and Great Plains General Ledger software.

4. Has been involved in a start-up property, implementing new systems & controls.

5. Intuitive ability to identify problem sources and resolutions.

6. Ability to document clearly all procedures used and actions taken.

ESSENTIAL JOB FUNCTIONS:

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.  Employees will be required to perform any other job-related duties assigned by their supervisor.

1. Be able to perform Audit tasks:

a) Balancing Income Audit Report.

b) Prepare and distribute Hotel Daily Report.

2. Verify accuracy of Daily Revenue Reports. Prepare daily Income Journal Entry; post daily Journal Entry in Great Plains.

3. Complete and post Daily Labor Report.

4. Maintain tracking of Charge and Cash Gratuities and Services Charges; bi-weekly report to Payroll for payment of all Gratuities and Service Charges.

5. Assist with Cash-Tracking and Cash Account Reconciliations.

6. Track and reconcile Credit Card deposits to cash account.

7. Access pertinent computer systems and maintain records in systems:

a) Front Office PMS.

b) POS (all systems).

c) Inventory Systems

d) Accounting Systems

8. Reconcile all assigned balance sheet accounts on a timely basis:

9. Maintain complete knowledge at all times of:

a) All hotel features, services, hours of operation.

b) All hotel and departmental policies and procedures.

10. Be able to perform all tasks of other office staff (see separate position descriptions).

11. Monitor activity on assigned balance sheet accounts:

a) Daily Revenue Journal entries.

b) Create and enforce procedures and standards to keep accounts accurate.

12) Maintain cleanliness and organization of all work areas.

13) Prepares Cash reports, Capital reports, Group A/R reports, A/R Aging reports

14) Assist with year-end audits and year end close

SECONDARY JOB FUNCTIONS:

1. Participate in accounting staff meetings as scheduled.

2. Complete assignments and special projects assigned by Controller or CFO.

3. Establish Controller or CFO’s internal control standards and maintain in workplace.

4. Participate in periodic movement and storage of permanent and other accounting records.

The salary range for this position is $80,000 to $85,000. This is the pay range for this position that the employer reasonably expects to pay. Decisions regarding individual salaries will be based on a number of factors, such as experience, type and of size of prior property experience, location, and education.