Payroll Specialist - New York, NY

Payroll Specialist
Paths is a full-scale, vertically integrated affordable housing developer, builder, and operator.  Since 2004, the Paths team created and preserved high-quality affordable housing across the U.S. that enhances communities and helps residents build better lives. With over 12,000 units across 10 states under management and more than 400 employees, Paths manages a suite of capabilities spanning the entire property life-cycle, including: development, construction, property management, maintenance, and security.

Summary/Objective:
The Payroll Specialist is responsible for administering payroll (processing weekly and bi-weekly payroll), process new hires in system, updating employee records and union benefits and responding to payroll inquiries.  
Classification: Non-exempt (eligible for overtime)
Hybrid Schedule- 3 days in office/ 2 days work from home

Essential function/Responsibilities: duties include but are not limited to the following:
•    Process multiple weekly and bi-weekly payrolls for exempt and non-exempt and union and non-union employees. This is high-frequency, time-sensitive works
•    Maintain knowledge of tax rules and regulations that govern payroll administration practices and ensure that payroll-related transactions are processed in compliance with external and internal policies, as well as applicable federal, state, and local regulations
•    Assist in filing any paperwork necessary to obtain state and local ID for state filing, unemployment tax, etc. 
•    Enter and Post Journal entries to reconcile all payroll accounts
•    Set up, process, and maintain changes to an employee’s voluntary and involuntary deductions such as direct deposits, benefits and garnishments
•    Reconcile and calculate payroll adjustments, issue checks, process manual checks and void checks as needed
•    Assist department managers and staff by answering payroll procedural questions, as well as researching and resolving payroll problems and discrepancies
•    Monitor the department email inbox to provide timely responses to inquiries 
•    Help assist payroll team in responding timely and effectively to inquires related to payroll, providing guidance on garnishments, child supports, IRS levies and pay practices.
•    Work with the Human Resources department to collaboratively administer all company attendance and time reporting, benefits and payroll policies
•    Audit documentation of new hires processed by Human Resources
•    Respond timely and effectively to inquires related to payroll, providing guidance on garnishments, child supports, IRS levies and pay practices.
•    Audit payroll and employee deductions update records as needed
•    Administer annual increases and year end bonuses 
•    Update all pay rate based on collective bargaining agreements 
•    Assist in administrative works on record keeping 
•    Assist with special projects/ad hoc assignments.

Salary Range: $65,000-70,000

Requirements:  
•    Bachelor’s Degree, preferably in Accounting, Finance or a related field required
•    Must have at least 2 years’ experience processing payroll
•    Understanding of Payroll Fundamentals, tax laws, benefits
•    Multistate payroll experience preferred
•    Must be proficient in Microsoft Office, Word, and Excel.  
•    Experience with Yardi software preferred
•    Ceridian/Dayforce software experience a plus
•    Yardi software experience a plus
•    Knowledge of Fair Labor Standards Act and other state, city laws
•    Ability to multitask, prioritize and work efficiently is a must
•    Experience with union contracts highly preferred
•    Ability to listen, communicate (written and verbal) and follow-up effectively with all levels within the organization is key
•    Ability to perform at high levels in a fast-paced, ever-changing work environment is a must.
•    FPC or CPP certification preferred

Salary Range: $65,000 to 70,000

Benefits:
•    Medical Insurance: 100% of medical benefits paid for employees only
•    Voluntary dental and vision plan options 
•    Bonus Eligible
•    401(K) available plus company match
•    Paid Time Off 
•    12 Paid Company Holidays
•    Commuter Benefits
•    Voluntary short-term disability, long-term disability, life insurance, dependent coverage
•    Voluntary accident insurance, critical Illness insurance, and hospital indemnity Insurance
•    Employee Referral Program
•    Employee Assistance Program (EAP)

RRSP

Paths Management Services LLC is an equal opportunity employer and does not discriminate in employment based on race, color, religion, sex, national origin, citizenship status, age, disability, political affiliation or belief.