Department:               Finance and Corporate Services

Pay Grade:                  214

FLSA Status:              Exempt

JOB SUMMARY

The Grants Manager is responsible for grant management, coordinating FEMA reporting, recording journal entries, reconciling general ledger accounts, financial and compliance reporting, assisting with audits, and financial statement preparation and review.

ESSENTIAL JOB FUNCTIONS:

• Researches availability of local, state, federal and/or private foundation grants as potential sources of revenue.
• Writes and/or completes grant applications in coordination with departments or subject matter experts.
• Prepares grant packages and/or reviews grant packages prepared by other departments and provides feedback that will result in the best submission possible.
• Records grant activity in the general ledger.
• Ensures compliance by timely reporting grant information and activities as required by funding agency.
• Prepares and submits monthly, quarterly, and annual grant reports.
• Submits requests for reimbursements from other agencies.
• Tracks equipment related to grant programs.
• Coordinates FEMA reporting activities with departments.
• Functions as the finance representative for grant and FEMA administration.
• Prepares the Schedule of Expenditures of Federal Awards (SEFA) report.
• Assists with reading committee and council minutes for activity that may need to be recorded or reported.
• Responsible for maintaining grant, FEMA, and other financial records.
• Records receipts, disbursements, and journal entries.
• Prepares invoices and monitors accounts receivable.
• Stays up to date with changes in governmental accounting and reporting requirements.
• Assists with review of financial statements and reconciling general ledger accounts.
• Assists with grant monitoring activities, annual audit, and other internal and external audits.

• Recommends and assists with implementing improved processes and procedures.
• Performs other duties as required.

MINIMUM REQUIREMENTS TO PERFORM WORK:

• Bachelor’s degree in finance, accounting or closely related field; and three (3) years of related work experience.
• Or equivalent combination of education and experience.
• Grant certification preferred.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of grant and accounting principles and practices.
• Knowledge of computer applications for accounting and financial management.
• Skill in the use of computers including demonstrated skill in use of business and financial applications.
• Skill in working with numbers and details.
• Skill in the use of analytics, problem solving, data processing, and communication.
• Ability to handle problems and emergencies effectively.
• Ability to maintain, manage, and organize records.
• Ability to establish and maintain cooperative relationships with internal and external stakeholders.

PHYSICAL REQUIREMENTS:

While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision, distance vision, usage of computers and reading.

This position requires substantial repetitive motion of wrists, hands, and fingers. The employee is frequently required to stand; walk; use hands to finger, handle, grasp or feel; and reach with hands and arms. The employee consistently maintains balance either sitting, standing or walking and is occasionally required to stoop or crouch. The employee may occasionally push, pull or lift and move objects up to 10 pounds.

COGNITIVE REQUIREMENTS:

The work requires the following mental abilities to perform critical tasks:  use judgment, make decisions, interact with others, adapt to changes in jobs, verbal interactions, people skills - more than basic communication with others, and problem solving.

WORK ENVIRONMENT:

The work environment involves everyday discomforts typical of offices, with occasional exposure to outside elements. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant.

To deliver superior performance in a manner that is distinctive and impactful to each person served and that establishes a standard for quality that endures for generations.