Administrative Assistant 1 - Recreation (Part-Time)

Administrative Assistant - Community Affairs & Marketing, Recreation (Part-Time)

JOB SUMMARY

The Administrative Assistant for the Recreation Department Community Affairs & Marketing Division assists the Division Chief and coordinators by performing complex administrative and clerical duties. Responsible for working with division recreation specialist in execution of Culture, Arts & Pride Commission (CAP) initiatives, as well as assisting with community events, departmental marketing, and sponsorship efforts.

ESSENTIAL JOB FUNCTIONS:

• Responsible for assisting with various administrative functions of the Recreation Department’s marketing, community events, sponsorship, and cultural activities.
• Assist with the creation and distribution of various applications and communications related to the Culture, Arts & Pride Commission (CAP), events, marketing, and sponsorship.
• Assist with implementation of various CAP projects, programs, and meetings.
• Assist with writing reports, letters, forms, purchase order and credit card authorization requests, and other written correspondence.

• Assist in the production and distribution of event signage, flyers, certificates, invitations, and other promotional materials.
• Assist in answering general inquiries related to parks, permits, events and other information and schedule quarterly meetings with Memorial Waterfront Park management partners and staff.

• Support recordkeeping and permit processing functions by maintaining and updating files, performing word processing, and computer data entry.

• Assist with special projects as needed.
• Performs other duties as required.

MINIMUM REQUIREMENTS TO PERFORM WORK: 

• Education and Experience: Associate degree and one to three (1-3) years of work experience, or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job.
• Valid South Carolina Driver’s License.
• Or any equivalent combination of education and experience.
• First Aid/CPR, AED and Darkness to Light certifications/training are required within one year of employment.

KNOWLEDGE, SKILLS AND ABILITIES: 

• Knowledge of department practices and services provided;

• Knowledge of office procedures and machines
• Skill in the use of oral and written communication
• Skill in data processing and being well organized
• Skill in the use of personal computers and office software including word processing, database, internet and spreadsheet applications
• Skill in the use of mathematics
• Ability to manage multiple tasks in a detailed and effective manner
• Ability to establish and maintain effective working relationships with co-workers, volunteers, and other community members; ability to maintain confidential information
• Ability to communicate clearly, both orally and in writing
• Ability to meet and deal with Town employees, officials and the public effectively and in a tactful manner.
• Graphic design and basic web editing experience preferred.

PHYSICAL REQUIREMENTS:

While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision, distance vision, usage of computers and reading.

This position requires substantial repetitive motion of wrists, hands, and fingers. The employee is frequently required to stand; walk; use hands to finger, handle, grasp or feel; and reach with hands and arms.

The employee consistently maintains balance either sitting, standing or walking and is occasionally required to stoop or crouch. The employee may occasionally push, pull or lift and move objects up to 20 pounds.

WORK ENVIRONMENT:

The work environment involves everyday discomforts typical of offices, with occasional exposure to outside elements. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant. Employee may be required to work beyond normal business hours for events or in response to natural disasters and emergencies.

To deliver superior performance in a manner that is distinctive and impactful to each person served and that establishes a standard for quality that endures for generations.