Athletics Assistant

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Summary
Provides support to Program Coordinator and acts as a liaison to staff and the public for athletic programs.  Schedule will include evenings, weekends and holidays based on departmental needs.

Essential Duties and Responsibilities

• Assists the public, volunteers, customers, vendors, and internal staff with athletics programs
• Manages data in city software systems such as RecTrac/WebTrac, OpenGov, and Dayforce
• Creates reports, generates invoices and prepares for meetings
• Understands process for schedules, tournaments, league play and assists with related questions
• Schedules indoor/outdoor athletic spaces for practices, games, and tournaments to include fields, gymnasiums, and tennis courts
• Completes program registrations and responds to adult and youth sports league inquiries 
• Handles reservations, fees, and charges for rentals, leagues, recreation classes and special events
• Assists with planning and implementation of programs and activities to ensure cooperative use of recreation facilities
• Follows basic cash handling procedures, prepares cash reports, and delivers daily deposits as needed
• Performs general office tasks such as copying, mailing, faxing, and shredding
• Ensures communications sent via mail, fax, or phone is distributed in a timely manner
• Follows city policies, procedures, and safety guidelines
• Performs other duties as assigned

Minimum Qualifications

• Combination of education and experience equivalent to an Associate’s degree in Business Administration, Physical Education, or related field
• Four (4) years of athletic programs experience
• Intermediate skill level with Microsoft Office Products (Excel, Word, Outlook)

Preferred Qualifications

• Experience working in or with a governmental agency

Certificates, Licenses, Registrations

• Valid Drivers License
• Obtain CPR certification within 6 months of hire