Buyer - Purchasing

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Summary 

Under general supervision, performs a full range of purchasing duties to effectively manage and reduce costs.  Responsible for performing the timely procurement of goods and services for the City’s operations.

Essential Duties and Responsibilities

• Confers with departmental representatives to determine purchasing needs, ensures appropriate procurement methodology, maximizes competition, complies with procurement laws, regulations, policies and procedures, prepares specifications, identifies areas of standardization, and addresses specific issues
• Ensures coordination among all City departments impacted by purchases
• Manages formal and informal solicitation processes for Invitations to Bid (ITB), Request for Proposals (RFP), Requests for Qualifications (RFQ), quotes, cooperative contracts, etc. related to the purchase of goods and services including, but not limited to, the following:
  • Develops specifications, scopes of work, special requirements, and pricing structures
  • Solicits bids/proposals from vendors using the Bonfire e-Bidding system
  • Conducts pre-solicitation conferences and public openings
  • Compiles and analyzes vendor responses and evaluation committee scores
  • Assists in the vendor selection and contract award process

• Negotiates and drafts agreements, amendments, and other contract documents for execution
• Reviews departmental requisitions in procurement system for compliance
• Analyzes bid exemption requests and determines the appropriateness of the requests.
• Audits interlocal and cooperative quotes for contract compliance
• Maintains all files and records according to record retention laws and procedures.
• Manages vendor relationships as it relates to contractual terms and conditions, performance, discrepancies, purchase order and invoice inquires
• Maintains working knowledge and stays current with changes in state laws, policies, and procedures
• Serves as a back-up, as assigned; for the Procurement Specialist by processing weekly P-card transactions and disposal of surplus City property; Accounts Payable Specialist by processing invoices for payment; Administrative Assistant by answering the main Purchasing Department phone line, performing daily mail run, and securing the facility at the end of the business day
• Maintains professional working relationships with all City personnel, vendors, contractors, and consultants
• Adheres to assigned work scheduled as outlined in the department attendance policies and procedures
• Follows City policies, procedures, and safety guidelines
• Performs other duties as assigned

Minimum Qualifications

• Combination of education and experience equivalent to a Bachelor’s Degree in procurements, accounting, business administration, or related field
• One year of experience in governmental purchasing, accounting, asset management, or related area

• Intermediate level in Microsoft Office suite i.e., Outlook, Word, and Excel
• Ability to pass a typing test at 40 WPM 

Preferred Qualifications

• Experience with NaviLine

Certificates, Licenses, Registrations

• Valid Driver’s License
• Certified Professional Public Buyer (CPPB) Certification, preferred